Job summary
- Main area
- Surgical
- Grade
- NHS AfC: Band 2
- Contract
- 12 months (fixed term 12 months)
- Hours
- Part time
- Flexible working
- Job ref
- 372-SURG1917-A
- Employer
- Calderdale and Huddersfield NHS Foundation Trust
- Employer type
- NHS
- Site
- Huddersfield Royal Infirmary
- Town
- Huddersfield
- Salary
- £23,615 per annum, pro rata
- Salary period
- Yearly
- Closing
- 15/04/2025 23:59
- Interview date
- 25/04/2025
Employer heading
Admin Clerk / Medical Typist
NHS AfC: Band 2
Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.
We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.
We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.
We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us. Find out more - Why Choose CHFT?
Our Future Plans
The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visit https://future.cht.nhs.uk/
Job overview
Are you a professional and enthusiastic individual with a passion for providing top-notch administrative support? As an opportunity has arisen for a Medical Typist/Admin Clerk in the Surgery & Anaesthetic Department.
This role is to act as a link between the Medical Secretaries ensuring all communication is passed on accurately whilst upholding confidentiality. Integrate as part of our team, assisting our consultants and clinical staff in delivering a safe and efficient service administration service for our patients.
Main duties of the job
· Typing both audio and copy.
· Validating, cross checking and escalating – requests made correctly in the systems, flags acted upon e.g appointments, tests requested, blood forms to send, requests for MDT followed up.
· To act as a link between the Medical Secretaries ensuring all communication is passed on accurately whilst upholding confidentiality.
· To be able to prioritise workloads and have the ability to work under pressure maintaining accuracy and meeting deadlines.
· Typing of letters from clinics and any other general correspondence where necessary.
· Clerical tasks as required, i.e., photocopying, scanning, answering telephones etc, to support team members.
· Appointment booking
· To be able to work on own initiative and make decisions within written guidelines, sometimes without reference to others.
· Undertake any other ad hoc duties as requested by the Team Leader or Divisional Administration Team
Working for our organisation
Calderdale & Huddersfield NHS Foundation Trust (CHFT) is a dynamic and successful organisation with a strong organisational and personal development focus. With over 5,500 employees and a turnover of £310 million, the Trust provides a comprehensive range of secondary care services to the people of Calderdale and Huddersfield and has an exceptional reputation for service delivery. The Foundation Trust aims to design and implement services, policies and measures that meet the diverse needs of our service, population and workforce, ensuring that none are placed at a disadvantage over others.
Please note although this post is based HRI all posts have an expectation of working cross site between Huddersfield Royal Infirmary and Calderdale Royal Hospital services subject to service needs as required.
Detailed job description and main responsibilities
- Audio typing clinics and admin, uploading sensitive information onto patients medical notes and general admin,
- Validating and cross checking requests made within dictation from clinicians
- On the request from the Team Leader you may be required to cover colleagues within any of the specialties during absences/annual/sick leave. You may also be required to undertake job rotation for cross cover as well as for development and training purposes.
- To ensure that all equipment such as computers, printers, etc which are used, are in working order, contacting the relevant department/personnel if they are not.
- Offer advice and support and demonstrate duties to new members of staff.
- To be able to work on own initiative and make decisions within written guidelines, sometimes without reference to others.
- Undertake any other ad hoc duties as requested by the Team Leader or Divisional Administration Team
- Booking clinic appointments
Person specification
Qualifications
Essential criteria
- English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application
- RSA II typing/word processing
- Audio typing
- Willing to undertake further development/training
Desirable criteria
- Medical Terminology
Special Knowledge/Expertise
Essential criteria
- Knowledge of software packages such as Word, Excel
- Experience of working in a busy office environment (to deadlines and targets)
Desirable criteria
- Knowledge of EPR
- Experience of working with Winscribe digital dictation
- Experience of working in an NHS environment
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)
Essential criteria
- Excellent written and verbal communication skills
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Linzi Hanson
- Job title
- Admin Service Manager
- Email address
- [email protected]
- Telephone number
- 07774555566
- Additional information
Gail Boyle
Pathway & Admin Manager
01484 355479
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