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Job summary

Main area
Administration
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 30 hours per week (Monday- Friday 9am -3pm)
Job ref
354-AE-21082-D
Employer
Sussex Partnership NHS FoundationTrust
Employer type
NHS
Site
St Anne's Centre
Town
St Leonards on Sea
Salary
£24,625 - £25,674 pro rata
Salary period
Yearly
Closing
24/04/2025 23:59

Employer heading

Sussex Partnership NHS FoundationTrust logo

Team Secretary

NHS AfC: Band 3

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

We are looking for a Team Secretary to work within our Older People's Mental Health Team based at St Anne's Centre, St Leonards on Sea.
The job will entail
•    Dealing with incoming and outgoing phone calls
•    Diary management and sending out appointment letters
•    Creating clinical letters from tapes or written notes
•    Minute taking
•    Supporting Team PA and wider team with all aspects of admin tasks

Main duties of the job

We are looking for an experienced Team Secretary with a "can do" attitude to provide administrative support within our Older People's Mental Health service.
This clinical team consists of consultant psychiatrists, community nurses, Occupational Therapists, clinical psychologists, Support time recovery workers and peer support workers.

Working for our organisation

Working for your organisation
The Trust offers the following:
•    NHS Pension contributions
•    27 days holiday allowance plus bank holidays
•    Flexible Working patterns
•    Child care vouchers
•    Excellent training and development opportunities
•    NHS Discounts
•    Employee Assistance Programme
 St. Anne's Centre in specific offers free parking.

Detailed job description and main responsibilities

The successful post-holder will need to be able to demonstrate exemplary communications skills, tact and diplomacy, along with the ability and desire to work as part of a team in a clinical mental health setting and also on their own to a high standard.  Full training on our clinical information system and any other IT systems will be provided to the successful candidate.
The post holder will be required to work independently, prioritise and organise own work load taking into consideration the competing demands of the team and ensuring that administrative work is carried out within timescales set down.   

 

Person specification

Qualifications

Essential criteria
  • Good standard of education/secretarial skills
  • Proven experience of a range of secretarial skills
  • Audio Typing
  • Minute taking
  • Diary management experience
  • Excellent IT skills
Desirable criteria
  • NVQ3 or similar
  • Previous NHS Experience
  • Excellent communications skills
  • Experience of Patient Information Systems

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into healthPride In Veterans

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Linda Cruikshank
Job title
Admin Team Leader
Email address
[email protected]
Telephone number
0300 304 3197
Additional information

Jane Hoad, Team Co-ordinator, SOAMHS

St Anne's Centre, 729 The Ridge, St Leonards on Sea

Tel: 0300 304 0626

Email: [email protected]

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