Job vacancy: Team Administrator, South Warwickshire University NHS Foundation Trust, Warwick

Job summary

Main area

Administration

Grade

Band 3

Contract

Permanent

Hours

Full time
Part time

34 hours per week (Monday to Friday office hours)

Job ref

203-CS889

Employer: South Warwickshire University NHS Foundation Trust
Employer type: NHS
Site: Whitnash Lodge
Town: Warwick
Salary: £24,625 - £25,674 per annum
Salary period: Yearly
Closing: 29/04/2025 23:59

Team Administrator

Band 3

South Warwickshire University NHS Foundation Trust is one of the top performing organisations within the NHS. Our staff think this is a great place to work and we hope you will agree. We have recently been rated as 'Outstanding' by the Care Quality Commission (CQC) following our most recent inspection.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the whole county. This includes our Community Teams in North Warwickshire.

We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 6000 people work for the Trust and many of them have been here a long time. People find they don’t need to go elsewhere to find a fulfilling career in healthcare.

The first thing you will notice about us is how we take our values seriously. We believe that our values underpin everything we do. If you are interested in a role with us you need to make sure our values match your own.

Our values can be summed up in one sentence. We are ‘Trusted to provide inclusive, safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Probationary Period

All new staff to the Trust will be subject to a standard 6 month probationary period, the details of which will duly follow in your contract of employment.

Equality, Diversity, and Inclusion

South Warwickshire University NHS Foundation Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees. Our aim is to ensure that employees are equally valued and respected and that our organisation is representative of all members of society. We define diversity as valuing everyone as an individual – we value our employees, job applicants, students, patients and visitors as people. This is reflected within our values of being Inclusive, Safe, Effective, Compassionate and Trusted.

Agile and Flexible Working

All our staff will have a work base. However the Trust operates as an Agile Working Team therefore staff may be working from home on a regular basis as required by the service. However, occasionally travel around Warwickshire and into your base will be required so access to your own transport would be helpful.

The Trust also welcome staff to work flexibly and we would welcome the conversation at interview regarding flexible working.

Staff Benefits

The Trust offer a wide range of additional benefits to staff. Anyone who joins us on a substantive basis can assess things such as the Lease Car Scheme, Electronics Scheme, Discounted Leisure and Travel, Cycle to work scheme amongst many others available.

Car Parking

The Trust have recently completed the construction of a multi-storey car park at our Warwick Hospital site which has allowed us to reduce waiting times for car parking passes.

To keep up to date on our latest recruitment activity follow us on twitter @swftrecruit or look us up on Facebook (Recruitment - South Warwickshire NHS Foundation Trust).

Detailed job description and main responsibilities

Input into Health Roster: e-expenses, e-roster shift changes, annual leave changes

Keep up to date records of staff training compliance.

Uphold Information Governance policies

Ordering of relevant equipment as directed by team / Professional Lead

Referral and data inputting

Data collection to assist Team / Professional Lead and Locality Manager to produce CQUIN / KPI reports

Data collection to assist Teams / Professional Lead and Locality Manager to produce data quality reports

Receive supervision from team / Professional Leads. This may be face to face or by telephone or email

Demonstrate an awareness of cost efficiency and effectiveness

Makes constructive suggestions on the appropriate use of resource

Participates in team meetings and take notes as appropriate

Reports to Team / Professional Lead / Locality Manager on an identified needs basis

Plans and prioritizes own work load developing skills and knowledge to contribute to the development of others

Demonstrates a commitment to abide by Trust Policies and Procedures and comply with Health & Safety legislation

The post holder will have in depth working knowledge of the relevant systems used within the team setting

The post holder will be required to use a computer, either a stand-alone or as part of a networked system and will be responsible for the quality of information.

The post holder will ensure there is an appropriate filing system in place which meets the requirements of Information Governance and the management of confidential information

The post holder will minute meeting and document actions

Person specification

Qualifications

Essential criteria

Level 3 RSA / EDI Level 3 / OCR Level 3 or equivalent
Experience using Office 2000 including Word, Excel and e mail packages to Level 3 standard

Experience

Essential criteria

Able to prioritise own workload
Able to maintain efficient filing system

Skills

Essential criteria

Take messages accurately and clearly
Effective verbal and non-verbal communication skills
Must be able to manage resources effectively

Personal Qualities

Essential criteria

Work as part of a team with minimal supervision
Able to demonstrate an awareness of confidentiality

Other

Essential criteria

Must be a non-smoker whilst on duty
Must be able to work flexible hours
Must be willing to undertake Criminal Records Disclosure at enhanced level
Must be legally entitled to work in this country

IMPORTANT INFORMATION

Sometimes we get a lot of applications for our roles. On those occasions we might close the job early. If you don’t want to miss out we recommend submitting your application as early as possible.

The Trust use an Applicant Management System called TRAC which helps us manage the recruitment process. All communications regarding your application will come via TRAC (even if you applied via NHS Jobs).

Please check your TRAC account regularly and ensure your email is set up to accept messages so they don't go into your junk/spam folder.

We aim to shortlist all vacancies within 2 days of the vacancy closing, we will get back to all candidates ASAP.

Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.

South Warwickshire University NHS Foundation Trust is an equal opportunities employer who is committed to Equality and Diversity and does not tolerate discrimination or harassment on the grounds of any protected characteristic as defined by the Equality Act 2010.

All South Warwickshire University NHS Foundation Trust sites are smoke free. We feel it’s a great way to help our patients, visitors and staff stay healthy.

The Trust is part of a ‘Foundation Group’ through a strategic alliance with Wye Valley NHS Trust, George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust. This partnership is great for the sustainability of all four organisations and allows us to share learning and maximise opportunities to ensure the delivery of high quality health and care services for our local populations.