Job vacancy: Medicine Management Assistant, University Hospitals Coventry and Warwickshire NHS Trust, Coventry

Job summary

Main area: Pharmacy
Grade: NHS AfC: Band 2
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 218-ACS-B2-7082883

Employer: University Hospitals Coventry and Warwickshire NHS Trust
Employer type: NHS
Site: University Hospitals Coventry
Town: Coventry
Salary: £23,615 per annum
Salary period: Yearly
Closing: 06/04/2025 23:59
Interview date: 06/05/2025

Medicine Management Assistant

NHS AfC: Band 2

Detailed job description and main responsibilities

Support the supply of pharmaceuticals including controlled drugs, aseptically prepared products and cytotoxics from the dispensary, pharmacy stores and pharmacy aseptic unit to patients, wards and departments against signed requisitions. This may include supporting dispensing and manufacturing and is carried out following departmental SOP’s and under the direct supervision of a technician or pharmacist.
Carry out the requisitioning, distribution (movement of stock) and receipt of stock in all pharmacy departments and on wards (ward replenishment incorporating Omnicell automated cabinets) utilising the stock control programme on the pharmacy management (computer) system.
Store and retrieve medication using both automated robots within the pharmacy department.
Receive into the department (this includes dispensary, stores and aseptic unit) work requests for patients and wards. Provide the patient or ward staff with appropriate information on how the drugs will be dispatched and the likely waiting time. Dealing with any basic queries concerning the supply of medication from patients or staff members, including phone queries, referring them to an appropriate member of the team to answer any clinical or technical queries.
Keep all work areas clean and tidy. Adhere to cleaning and hygiene procedures in the aseptic unit. Ensure stock is rotated and in date.
Following the ‘Returns and disposal of medicines in pharmacy’ SOP ensure all excess stock is removed from wards and returned to pharmacy stock.
Assist in basic clerical duties including filing and photocopying.
Work flexibly across all of pharmacy departments including Rugby St Cross, covering the work of colleagues during peak periods or absence.
Participate in appropriate training and development activities including your own personal development and participate in the education and training of colleagues.
Participate in Personal Development Reviews (PDRs) and work to achieve agreed set objectives.

Please see attached Job description for further details.

Person specification

Qualifications

Essential criteria

See Supporting documents

Desirable criteria

See Supporting documents

Experience

Essential criteria

See Supporting documents

Desirable criteria

See Supporting documents

Knowledge

Essential criteria

See Supporting documents

Skills and Abilities

Essential criteria

See Supporting documents

Commitment to Trust Values and Behaviours

Essential criteria

see supporting documents

To ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust’s Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.
Before applying, we encourage you to review the Trust’s Values and Behaviours which can be accessed on the right side of this page under the job description.
The Supporting Information Section in your application should therefore reflect your understanding of the Trust’s Values and associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.

The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.

In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post.

UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public e.g. zero waste to landfill, reducing our carbon footprint and increasing our recycling and reuse percentages.

If you are successful at interview you will receive a conditional offer of employment and we’ll ask you for information so that we can carry out pre-employment checks. You must successfully complete all pre-employment checks to progress to a final unconditional offer.

We must confirm the identity of our staff and their right to work in the United Kingdom. We will ask you to submit proof of your identity and right to work documents via a secure digital platform approved by the Home Office, named TrustID. Alternatively, you may be asked to attend our office with original documents.

Depending on you level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.

All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Documents to download

Apply online now

Further details / informal visits contact

Name: Poonam Thaper
Job title: Lead Operational Technician
Email address: [email protected]
Telephone number: 02476966761

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Job summary

Employer heading

Medicine Management Assistant

NHS AfC: Band 2

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Desirable criteria

Experience

Essential criteria

Desirable criteria

Knowledge

Essential criteria

Skills and Abilities

Essential criteria

Commitment to Trust Values and Behaviours

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Application numbers

Documents to download

Further details / informal visits contact

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