Job summary
- Main area
- Dietetics
- Grade
- NHS AfC: Band 3
- Contract
- Fixed term: 12 months (12 month maternity leave cover commencing 1st July 2025)
- Hours
- Part time
- Flexible working
- Job ref
- 190-0086-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Northern General Hospital
- Town
- Sheffield
- Salary
- £24,625 - £25,674 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- 20/04/2025 23:59
Employer heading
Clerical Administrator (Dietetics)
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An exciting opportunity has arisen for a part time Administrator to join our Dietetic team to cover Maternity Leave for 1 year. This role would suit an individual looking to work school hours or three days a week.
The post holder will provide vital administrative support for the dietitians and the dietetic management team, supporting a range of functions, including booking of outpatient appointments, dealing with telephone/email enquiries, producing word and excel documents and minute taking.
You will assist in the smooth operation of all general office functions to ensure an efficient and good quality service to patients and Dietitians.
You will be joining a friendly admin team with three individuals based at the Northern General Hospital.
The Sheffield Teaching Hospitals NHS Foundation Trust dietetic team consists of 82 Dietitians, 7 dietetic assistants and 8 admin staff across 3 hospital sites and Sheffield community. STH is one of the largest Trusts in the country.
Main duties of the job
To provide the admin support to the dietetic outpatient clinics.
To provide a comprehensive secretarial/administrative service to the dietetic service.
To assist in the day to day running of the dietetic service office.
This vacancy is advertised on a fixed term contract basis for a period of a maximum of twelve months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions.
Please also note any secondment must first be agreed with your current line manager.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- Educated to GCSE level or equivalent qualifications or equivalent experience (A-C/4-9 in English & Maths)
- NVQ in Administration Level II or equivalent qualifications or equivalent experience
Desirable criteria
- European Computer Driving Licence or equivalent qualifications or equivalent experience
- RSA Typing or OCR Word Processing Level II qualification or equivalent qualifications or equivalent experience
Experience
Essential criteria
- Relevant experience in a clinical administrative role
- Good working knowledge of Windows based packages
- Good knowledge of e-mail system
- Experience of utilisation of available technology and applying it in the workplace
- Experience of managing telephone enquiries ina supportive and professional manner
Desirable criteria
- Medical terminology
- Evidence of working with data bases
- Use of clinical patient infomation systems such as Lorenzo, SystmOne
- Development of standard operating procedures and their application in the workplace
Skills and Knowledge
Essential criteria
- Effective organisational skills with the ability to prioritise own workload/work to deadlines.
- Ability to work on own initiative and prioritise workload
- Able to manage frequently changing priorities and deal with interruptions
- Effective communication, interpersonal/team working skills
- Excellent keyboard skills
- Understand the need to maintain patient confidentiality
Desirable criteria
- Ability to take minutes at meetings
Personal Qualities
Essential criteria
- Professional approach to work
- Able to follow procedures for infection control and own safety and identify risks for others
- Be positive and pro-active
- Have a flexible approach to working practices
- Be able to work as part of a team as well as autonomously
- Committed to engage in CPD and the department appraisal system
- Willing to undergo further training as necessary
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Rachel Lindop
- Job title
- Office Manager
- Email address
- [email protected]
- Telephone number
- 0114 2714467
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