Job vacancy: Undergraduate Co-ordinator, Nottingham University Hospitals NHS Trust, Nottingham

Job summary

Main area: Medical & Teaching
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 164-6992570-A

Employer: Nottingham University Hospitals NHS Trust
Employer type: NHS
Site: Queens Medical Centre
Town: Nottingham
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 06/04/2025 23:59

Undergraduate Co-ordinator

NHS AfC: Band 4

Detailed job description and main responsibilities

Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

Person specification

Commitment to Trust Values and Behaviours

Essential criteria

Must be able to demonstrate behaviours consistent with the Trust’s behavioural standards

Training & Qualifications

Essential criteria

Evidence of personal progression in previous job(s)
Educated to A Level/NVQ 3 or equivalent qualification/experience

Experience

Essential criteria

Minimum two years relevant administrative experience.
Proven record of planning, organisation and administration skills.
Experience with standard office software applications including the proficient use, creation & manipulation of spreadsheets using Microsoft Office / Excel / Access / Databases.
Responsive to change.
Experience of managing own workload.
Ability to proof read and have attention to detail.
Able to work autonomously.

Desirable criteria

Experience of working in the NHS.
Understanding of Undergraduate Medical Education.
Experienced Administration Assistant

Communication and Relationship skills

Essential criteria

Evidence of excellent communication skills (verbal, written, phone).
Excellent organisational skills.
Pastoral skills with regards to care of students; diplomatic but able to deal effectively with challenging issues and raise appropriately.
Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers.
Able to present information verbally on an individual basis and to small and large groups.
Develop and maintain good working relationships with managers, staff, students and simulated patients.
Resourceful, displays initiative and is self-motivated.

Analytical and Judgement skills

Essential criteria

Able to make decisions when guided only by broad principles and departmental policies.
Able to analyse and interpret complex data and solve most problems independently.
Be able to analyse data and develop courses and projects appropriately in line with funding.
Able to make a judgement on potential operational problems that may prevent completing a task on time.

Desirable criteria

Experience of adapting to changes.

Planning and organisation skills

Essential criteria

Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment.
Must be thorough, methodical and accurate, able to meet deadlines and prioritise as appropriate.
Understand limits of own responsibilities.
Demonstrate a confident approach, and the ability to inspire confidence in a team.
Ability to demonstrate innovative and forward thinking approach.
Able to keep abreast with developments in the Trust and across the wider NHS that may impact on education.

Physical skills

Essential criteria

Standard Keyboard Use & office duties.
Able to move equipment.
Able to travel between sites.
Punctual & reliable with good attendance record.

___________________________________________________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

Stay in full-time education, for example at a college
Start an Apprenticeship
Spend 20 hours of more a week working or volunteering, while in part-time education or training

For more details visit; School leaving age - GOV.UK (www.gov.uk)

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£49.50 for enhanced and £21.50 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
For more information about our organisation and the career opportunities available, please visit our website and/or follow us on Instagram, Twitter and Facebook

Mindful employer. Being positive about mental health.

Documents to download

Apply online now

Further details / informal visits contact

Name: Roshni Karavadra
Job title: Undergraduate Medical Education Quality Manager
Email address: [email protected]
Telephone number: 01159249924
Additional information: Extension: 85097

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Job summary

Employer heading

Undergraduate Co-ordinator

NHS AfC: Band 4

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Commitment to Trust Values and Behaviours

Essential criteria

Training & Qualifications

Essential criteria

Experience

Essential criteria

Desirable criteria

Communication and Relationship skills

Essential criteria

Analytical and Judgement skills

Essential criteria

Desirable criteria

Planning and organisation skills

Essential criteria

Physical skills

Essential criteria

Employer certification / accreditation badges

Documents to download

Further details / informal visits contact

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