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Crynodeb o'r swydd

Prif leoliad
Administration
Gradd
Band 3
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd
186-364-25-FS
Cyflogwr
Nottinghamshire Healthcare NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
HMP North Sea Camp
Tref
Boston
Cyflog
£24,071 - £25,674 per annum (pro rata for part time)
Cyfnod cyflog
Yn flynyddol
Yn cau
10/04/2025 23:59

Teitl cyflogwr

Nottinghamshire Healthcare NHS Foundation Trust logo

Team Administrator- HMP North Sea Camp

Band 3

Trosolwg o'r swydd

Looking for something new & exciting in the NHS? Ever considered Prison healthcare? 

An exciting opportunity has arisen for an experienced Administrator to work with the Integrated Healthcare Team at HMP North Sea Camp, providing extensive administration support.  

This role requires an enthusiastic individual with the ability to prioritise their workload, have excellent organisation skills and the ability to work with competing priorities and demands. The successful candidate must be able to work on their own initiative and as part of a wider team.

Please note that this post may not meet the pay and skill level required for a Skilled worker visa

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Prif ddyletswyddau'r swydd

To provide an efficient, comprehensive administrative service to the Integrated Healthcare Team, supporting the clinical team in the organisation and facilitation of clinics by providing a reception service for patient appointments in the Healthcare Department, as well as maintaining patient records / databases, processing referrals, managing waiting lists and caseload management on SystmOne. 

Liaising with external organisations where required, i.e. hospitals, other prisons and partner agencies and colleagues within this prison.

 

Gweithio i'n sefydliad

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

Provide comprehensive secretarial, clerical and administrative support to the Assistant Practice Manager, Head of Offender Health, GPs, Nurses and Team Leaders.  Ensuring provision of work is to a high standard of accuracy and presentation, often working to tight deadlines and under pressure.

Liaise with external organisations as required, contributing to continuity of care for patients for court, transfer establishments or upon release.

Word process correspondence including letters, memos and collating reports.

Filing, photocopying, scan and attaching documents.

Input data and maintain databases.

Input accurate data onto SystmOne ensuring timely and accurate reports are provided to the Assistant Practice Manager and Head of Offender Health. 

Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota types and ledgers.

Manage the SystmOne rota’s, ensuring accurate records for data collection

Provide SystmOne training to all staff and be the point of contact for SystmOne advice and guidance for all staff members

Be responsible for the production and review of SystmOne protocols

Be responsible for data collection from SystmOne, to support reporting and Key Performance Indicators.

Work closely with the Head of Offender Health in relation to exception reporting for Key Performance Indicators. 

Attend meetings as a minute taker and be responsible for producing and circulating minutes.

Support the clinical managers in the production of the staff off duty.

Be responsible for managing own workload, consulting with the Assistant Practice Manager if required.

The duties and responsibilities of the post will be undertaken in accordance with the policies, procedures, and practices of Nottinghamshire Healthcare NHS Trust.  It is the post holder's responsibility to ensure they keep up to date with these policies and other policy documents.   This includes Infection Control and Health and Safety

Manyleb y person

Contractual Requirements

Meini prawf hanfodol
  • A full UK driving licence and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.

Qualifications

Meini prawf hanfodol
  • GCSE Maths and English A – C or equivalent
  • RSA Il Typing/word processing or equivalent
  • NVQ Level II Business Administration or equivalent

Experience

Meini prawf hanfodol
  • Experience of working in an office environment
Meini prawf dymunol
  • An awareness of working in a secure setting
  • An awareness of Clinical Administrative Systems

Knowledge

Meini prawf hanfodol
  • Knowledge of IT Systems
  • Good understanding of confidentiality
  • Ability to prioritise own work load
Meini prawf dymunol
  • Awareness of SystmOne

Skills

Meini prawf hanfodol
  • Good verbal/written communication skills
  • Excellent IT skills Microsoft packages
  • Excellent telephone manner
  • Ability to work on own initiative and work as part of a team
Meini prawf dymunol
  • Willingness to undertake Customer Service Training

Bathodynnau ardystio / achredu cyflogwyr

Employers for CarersApprenticeships logoNo smoking policyAge positiveMindful employer.  Being positive about mental health.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthDefence Employer Recognition Scheme (ERS) - GoldArmed Forces Covenant

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Kerry Harvey
Teitl y swydd
Acting Head of Healthcare
Cyfeiriad ebost
[email protected]
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg