Job overview

The Gynaecology department are looking for a motivated administrator to join a friendly and supportive team.

To provide efficient and high quality secretarial and administrative support to the Gynaecology team.

To have key working relationships with the clinical teams and secretarial colleagues in the Gynaecology & Obstetrics Department to provide a high-quality service to the 
patients. 

To be an active and supportive member of the department’s administrative and clerical 
team.

Main duties of the job

• To have excellent keyboard and word processor skills in Word and Microsoft Outlook.
•  To identify the most appropriate layout of complex documents, e.g., reports, minutes of meetings, on the word processor and to maintain an organised file management system.
• To complete all dictation documents, using the Dictate.IT software for clinicians and nurses within the Gynaecology department
• To act independently, ensuring that daily tasks and on-going workloads are prioritised and completed in agreed timeframes.
• To assist the managers with validation of day case bookings, and any anomalies with the bookings.
• To adhere to the departmental protocol for the use of the voicemail.
• To identify when a caller’s issue is sufficiently urgent to contact the clinician during a meeting/clinical session.
• To provide cover for other Medical Secretaries within the department when absent.
•  To provide comprehensive support to the clinicians and their teams to facilitate / enable them to perform their clinical / academic responsibilities.
• To always ensure confidentiality, only releasing confidential information obtained during employment to those acting in an official capacity in accordance with the provisions of the Data Protection Act and its amendments.
• To work in accordance with the Trust’s Equality and Diversity policy to eliminate unlawful discrimination in relation to employment and service delivery.

Working for our organisation

St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George’s Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC). 

 After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.