Job vacancy: Ulysses System Administrator, Lewisham and Greenwich NHS Trust, Lewisham

Job summary

Main area

Ulysses

Grade

Band 5

Contract

Permanent

Hours

Full time
Flexible working

37.5 hours per week

Job ref

197-AO6484-B

Employer: Lewisham and Greenwich NHS Trust
Employer type: NHS
Site: University Hospital Lewisham
Town: Lewisham
Salary: £29,970 - £36,483 Per annum plus HCA
Salary period: Yearly
Closing: 15/04/2025 23:59

Ulysses System Administrator

Band 5

Detailed job description and main responsibilities

MAIN DUTIES:

Ulysses Risk Management IT System

· To assist the Ulysses System Manager in maintaining and developing the Risk Management IT system (Ulysses) to ensure all modules meet the needs of users and in consultation with the external software provider ensure that the system architecture, hardware, and software configuration is established, supported, maintained, and developed in accordance with the wider Trust IT Strategy

· In the absence of the Ulysses System Manager, act as the Trust contact with the external software provider ensuring service provision is provided as per agreement and that any maintenance requirements/interventions are actioned promptly.

· To work closely with the Ulysses System Manager and various teams across the Trust to integrate data from Ulysses into the Data Warehouse (automatically and/or manually) to enable triangulation of data from other Trust systems to produce intelligent management reporting

· Ensure the integrity and security of the system is always maintained including quality assuring data entry, auditing the system, log of users, access permissions, new installations, and updates.

· Assist the Ulysses Manager to ensure Ulysses maintains key functions and links with other Trust systems including the Trust’s Data Warehouse, incident management, complaints, litigation, compliance with NRLS/LFPSE, HSE, MHRA and other reporting requirements, and can provide the necessary data and outputs to support the Trust in delivery of its day-to-day business and activities

· Represent the Trust at external user-group conferences and workshops and host visits from other NHS Trusts to share best practice

· Assist with training needs in relation to the system and in liaison with the software provider ensure suitable training and education is provided to meet these needs.

· Assist and support administrative duties in relation to Ulysess User Group and also Excellence reporting project.

Analysis & Management Reporting

· Act as a digital translator between clinical Teams, the Ulysses Team and the Trust wider information teams

· To make available to Trust staff from the system, routine and regular data, information and reports including analysis of trends and themes.

· Prepare ad hoc reports from individuals and committees on data across all modules as required

· Assist the Ulysses System Manager to work with the external software supplier, Information, and IM&T teams to develop the online functionality of the system to enable greater use and direct interrogation of data by frontline users and the production of locally generated and bespoke reports

Training & Education Co-ordination

· Assist the Ulysses System Manager to design and deliver training programmes to meet the needs of clinical and non-clinical staff on the use of the Ulysses system

Person specification

Experience

Essential criteria

Experience from direct working with Ulysses Safeguard or equivalent risk management IT system
Experience analysing, developing, and presenting detailed data and reports of a high standard both visual and written reports which will be subject to scrutiny and challenge both internally and externally
Experience working with NRLS/LFPSE coding and configuring an LRMS to report via the NRLS/LFPSE portal
Experience working in a high- pressure environment.
Experience of handling highly sensitive information with discretion

Desirable criteria

Experience of working in the NHS or a public sector environment
Experience of using Ulysses software
Experience of liaising with external software providers
Experience of engaging/liaising with multiple stakeholders of different levels
Experience of delivering training

Qualifications and Training

Essential criteria

Educated to degree level or equivalent in relevant degree subject, such as healthcare or risk.
Evidence of continuing professional development

Desirable criteria

Project management qualification/training
Quality improvement qualification/training
European Computer Driving License or other IT qualification

Knowledge and Skills

Essential criteria

Knowledge of risk systems and database maintenance

Personal Qualities

Essential criteria

Proficient with sound analytical problem- solving skills
High level of skill with Microsoft Word, Excel and PowerPoint.
Full driving license and access to own transport essential.

Timewise helps businesses to attract and develop the best talent through flexible working.

London Living Wage is a voluntary commitment made by employers, who can become accredited with the Living Wage Foundation

We offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Laura Baker
Job title: Ulysses System Manager
Email address: [email protected]
Telephone number: 07369215811

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Job summary

Employer heading

Ulysses System Administrator

Band 5

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Experience

Essential criteria

Desirable criteria

Qualifications and Training

Essential criteria

Desirable criteria

Knowledge and Skills

Essential criteria

Personal Qualities

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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