Job overview

There is an exciting opportunity for an experienced Personal Assistant to join our Division of Surgery, Gastroenterology and Anaesthetics to
provide comprehensive secretarial and administrative support to the three divisional leaders: Divisional Director, Associate Director of Nursing and Associate Director of Operations.

A strong team player, you will also possess excellent communication skills and must be able to take responsibility for day-to-day planning and
prioritising of workload, being proactive in supporting the divisional Team.

Duties will include diary management, agenda preparation, minute taking and typing of reports.

You will have excellent IT skills, proficient in the use of Microsoft Office, including Microsoft Teams, and you will be able to use IT and data
reporting systems which will support the leadership team in the delivery of divisional performance and quality objectives.

The post holder will have the opportunity for hybrid working on site and from home, details of which to be discussed at interview. Meetings will be a combination of face-to-face or via Microsoft Teams. For the face-to-face meetings, the post holder will need to be able to travel between Ipswich and Colchester.

Main duties of the job

The post holder will be responsible for ensuring the delivery of an effective administration PA support for the Divisional Leadership Team. High quality secretarial support is provided and ensuring effective communication between internal and external colleagues.

The post holder will be able to react to and implement changes to service as directed by the Divisional leadership team.

The successful candidates will be able to demonstrate a 'can do' approach to their duties with a strong commitment to excellent service provision. A flexible attitude and the ability to use your own initiative is essential for this role.

You should have excellent organisational skills, the proven ability to work under pressure, priorities workloads and meet deadlines. In turn we are looking for someone with excellent verbal and written communication skills as you will need to liaise with staff at all levels.

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes. 

We are one of the largest NHS organisations in England, employing more than 12,000 staff. 

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. 

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. 

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.   

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients. 

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.   

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A