Job overview

We are seeking a highly organised administrator to join our Medical Workforce Team. As the administrator in the team, you will play a vital role in supporting other members of the Medical Workforce Team in addition to the Medical Staff in the Trust.

The Medical Workforce Team offer a highly effecient and effective service for the Trust, handling queries from senior clinicians, medical staff, service teams and external organisations. The team are responsible for a wide variation of tasks, some of which including medical recruitment,  booking and onboarding agency locum doctors, medical on call rotas, managing absences, resident doctor rotations and ensuring all medical staff meet necessary compliance (i.e. Appraisal and Revalidation).

This is a hybrid working role but you are required to on site as and when required.

Main duties of the job

1.    Provide administrative assistance on an ad-hoc basis as and when required.
2.    Prepare and update as and when required medical rotas and circulate these to all relevant staff.
3.    Provide administrative assistance in ensuring all medical doctors are fit to practice and up to date with appraisals and revalidation.
4.    Ensure agency locum staff are managed and requested, often at short notice. Develop and maintain a system for agency locums and bank staff.
5.    Responsible for keeping absence records up to date for all medical staff, this includes sickness, annual leave, study leave and special leave.
6.    Assist with the recruitment and onboarding process for medics, this could include substantive staff, locum staff and junior doctors.
7.    Responsible for the taking of minutes in meetings involving senior clinicians and board members. To create an official record of decisions, actions, and responsibilities during these meetings.
8.    Maintain the filing system for personal records 
9.    To participate in ad-hoc Medical Workforce projects.
10.    Responsible for the induction of new colleagues into department 
11.    To provide HR administrative support for the implementation across the Trust of specified national and Trust initiatives and projects. 
12.    Respond to enquiries in person, by email and over the telephone. 
13.    To undertake other secretarial and clerical tasks as required e.g. opening post 

Working for our organisation

Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high-quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting and empowering them to lead a fulfilling life.

Our clinical teams deliver many NHS services, not only via inpatient and primary care settings, but also within the community. These services include children's, adult and older people's mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, research and development.

To achieve our goal, we look to recruit high-calibre candidates who share our vision and values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.

Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.

Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process. 

For further information on CPFT, please visit our website at www.cpft.nhs.uk