Job summary
- Main area
- Respiratory
- Grade
- 4
- Contract
- Bank
- Hours
- Flexible working
- Job ref
- 384-BANK-MEDSEC
- Employer
- Royal Surrey NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Surrey County Hospital
- Town
- Guildford
- Salary
- £26,530 - £29,114 Per annum pro rata
- Salary period
- Yearly
- Closing
- 12/03/2025 23:59
Employer heading
Respiratory Medical Secretary - Bank
4
Job overview
To provide a full range of medical secretarial and personal assistant service to consultants and their team. Manage own workload, demonstrate efficient organisation and oversee the smooth effective operation of the office. To work autonomously within a team, providing full organisational support to the consultant’s practice and their team. To ensure procedures and working practices are in place so that the speciality and Trust can deliver a service that meets the standards and targets that have been set. To provide a considerate, patient focussed service in all dealings with patients and with staff around the hospital and throughout the whole system.
Main duties of the job
Consultant(s), Clinical Assistants, Junior Doctors, Specialist Nurses, MDT co-ordinators, Admission staff, Ward Staff, Appointment staff, Speciality Manager, Assistant Specialty Manager, Deputy Director of Operations, Patients and Relatives.
Working for our organisation
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
The Care Quality Commission (CQC) have given us an overall rating of Outstanding.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo
Detailed job description and main responsibilities
· To undertake a full range of secretarial duties for consultants and their team.
· To produce and forward all patient letters, and other correspondence in line with current standards using audio typing and/or dedicated software.
· To deal with all post, faxes, e-mails, results etc on a daily basis and prioritise as necessary to ensure consultants and their team are aware of urgent results and information.
· Take responsibility for all new referrals; liaise with the appointment centre staff and other coordinators such as specialist nurses and cancer MDT coordinators, other nursing and medical staff to ensure new referrals are promptly seen/treated in line with the current guidelines.
· Make appointments as required.
· Prepare relevant notes, results and scans for clinics. Use initiative to obtain missing details, results and x-rays.
Person specification
Qualifications
Essential criteria
- • Good general standard of education to GCSE level or equivalent including English
Desirable criteria
- • RSA II or equivalent in word processing/audio typing
- • RSA III, Medical secretarial qualification (BSMS Certificate) or equivalent
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Melissa Edwards
- Job title
- Assistant Speciality Manager
- Email address
- [email protected]
- Telephone number
- 01483571122
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