Job vacancy: PA / Senior Administration and Resource Officer, Public Health Wales NHS Trust, Cardiff

Job summary

Main area: Communications
Grade: Band 4
Contract: Fixed term: 11 months (To Meet Service Needs)
Hours: Full time - 37.5 hours per week (9am - 5pm, five days a week, Monday to Friday)
Job ref: 028-AC143-0524

Employer: Public Health Wales NHS Trust
Employer type: NHS
Site: Capital Quarter 2
Town: Cardiff
Salary: £25,524 - £28,010 per annum
Salary period: Yearly
Closing: 20/05/2024 23:59

PA / Senior Administration and Resource Officer

Band 4

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until the annual pay uplift for 2024/25 is confirmed.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria

RSA level III, NVQ Level 3 Business Administration or equivalent level of experience. ECDL or equivalent experience.

Desirable criteria

Advanced ECDL

Experience

Essential criteria

Demonstrable proven experience of working as a PA or equivalent. Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records. Minute taking and recording. Experience of working autonomously.

Desirable criteria

Supervisory experience. Audio typing. Working in an NHS environment

Skills

Essential criteria

Planning and organisational skills. Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence.

Desirable criteria

Ability to speak Welsh or willingness to learn

Knowledge

Essential criteria

Working knowledge of MS Office Suite. Awareness of policies and procedures relating to dealing with confidential data both personal and organisational. Thorough understanding of secretarial procedures. Working knowledge of filing/data systems including records management. Knowledge of administrative and organisational procedures, acquired through training and relevant experience.

Desirable criteria

Knowledge of Public Health Wales.

Personal attributes

Essential criteria

Ability to work to deadlines and under pressure. Able to work within a team. Ability to work on own initiative. Good time-keeping. Respect confidentiality. Willingness to learn and develop skills.

Desirable criteria

Continued Personal Development

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals who may wish to work part time or apply on a job share basis.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.

Stop Smoking Wales is the NHS Smoking Cessation Service in Wales

Mindful employer. Being positive about mental health.

Employer pledge demonstrating a commitment to change how we think and act about mental health

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name: Leah Morantz
Job title: Head of Communications
Email address: [email protected]

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Job summary

Employer heading

PA / Senior Administration and Resource Officer

Band 4

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Desirable criteria

Experience

Essential criteria

Desirable criteria

Skills

Essential criteria

Desirable criteria

Knowledge

Essential criteria

Desirable criteria

Personal attributes

Essential criteria

Desirable criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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