Job vacancy: Equipment Store Stock Supervisor, Great Western Hospitals NHS Foundation Trust, Swindon

Job summary

Main area: Primary Care
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week (37.5 hours covering 7 day working week as required by service needs.)
Job ref: 249-6445216

Employer: Great Western Hospitals NHS Foundation Trust
Employer type: NHS
Site: Community Equipment Service
Town: Swindon
Salary: £25,147 - £27,596 per annum
Salary period: Yearly
Closing: 31/07/2024 23:59

Equipment Store Stock Supervisor

NHS AfC: Band 4

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Detailed job description and main responsibilities

Assist and supervise for the training of staff as appropriate.
Act as super user for the TCES catalogue, dealing with any errors and training staff in its use.
Ensuring that staff follow the department COSHH and Health and Safety guidelines
Keeping TCES/Procloud catalogue up to date, adding items once authorised to stock lists, and helping to review them with the clinical leads and service managers.
Supporting and actioning product recalls by identifying affected stocks and arranging for items to be sent back to suppliers in line with relevant governance procedures.
Undertaking routine stores duties as required.
To ensure that the appropriate credits are obtained for items that have been returned to suppliers, wrongly invoiced and where contractors fail to meet their contractual obligations.
To initiate and to maintain computerised records for stock items in accordance with Trust policies and procedures.
To maintain a system for the identification of expiry dates or items nearing their expiry date and the prompt exchange, disposal or return for credit.
Co-ordinate the accuracy and audit assessments for all staff involved in stock management duties.
To keep records of assessments and ensure that periodical reviews take place.
Assist in ensuring there are adequate and up to date written training manuals for all areas to assist staff in following the correct operating procedures and to have in place required information for
induction programme for all new staff to follow

Please see the attached job description for full information

Person specification

Education

Essential criteria

CIPS level 3 or equivalent knowledge and desire to develop training
Excellent numeracy and literacy skills

Desirable criteria

CIPS level 4 qualification

Knowledge

Essential criteria

Good and broad understanding of procurement processes.
Good knowledge of the legal requirements for procurement of mobility equipment.
Excellent IT skills including Word, Outlook, internet, intranet, excel and email
Good organisational and time management skills

Desirable criteria

Knowledge of legislative aspects of supply issues
Understanding of procedures, protocols and legal requirements governing equipment trials
Understanding of clinical governance and implications for service including quality & audit

Experience

Essential criteria

Recent practical experience in a busy distribution environment
Experience of training individuals

Desirable criteria

Procedure Development
Knowledge and clear understanding of Good Distribution Practice, guidance and quality standards
Experience of supervising, directing, organising and monitoring performance in a high pressured environment

Thank you for expressing interest in this role. For further employer guidance, please review the attached supplementary applicant information.

Eligibility for this role requires:

Current right to work in the UK, subject to verification.
Qualification of the eligibility sponsorship criteria

From 4 April 2024, UK immigration policy changes has increased minimum salary levels for skilled workers.

Current employees should be aware that this position is advertised as a Great Western Hospitals position and appointment ends any TUPE protection.

Candidates are responsible for covering the cost of their own DBS check if required: £18 for a Standard DBS check, recoverable from the first pay, or £38 for an Enhanced DBS check, divided and recoverable over the initial two pay periods. Payment for DBS checks for bank posts must be settled prior to commencement. Apprentices are exempt from DBS payment.

We are committed to supporting our staff in achieving a healthy work-life balance through flexible work arrangements. Upon joining the Trust, you have the right to request flexible working, with an unlimited number of requests allowed.

Upon acceptance of a job offer, your information will be transferred to the national NHS Electronic Staff Records System. All communication regarding your application will be conducted via email; please ensure to check your junk/spam folders as emails may occasionally be filtered there.