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Job summary

Main area
IT
Grade
Apprenticeships: Apprenticeship
Contract
Apprenticeship: 30 months
Hours
Full time - 37.5 hours per week
Job ref
249-6649158
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
The Great Western Hospital
Town
Swindon
Salary
£12,480 - £22,308 National Minimum Wage (age related)
Salary period
Yearly
Closing
06/12/2024 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Apprentice Project Manager

Apprenticeships: Apprenticeship

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

Great Western Hospital Apprenticeships offers you a work placement for one year based at the Academy, Great Western Hospital in Swindon, working towards an apprenticeship in Associate Project Manager Level 4.

An Apprenticeship is a fantastic opportunity for you to explore the NHS and to begin a journey which will provide an exciting and fulfilling career pathway. As a Trust, our people strategy encourages development, confidence and ability to succeed in a workforce designed to deliver personalised and integrated services for local people.

We are looking to recruit a motivated, high quality individual to join our apprenticeship programme at Great Western Hospital, working within our IT Team. 

We have a dedicated Apprenticeship Team based in the Academy, which is the Trust’s learning and development centre that will support you in your apprenticeship programme. They will work very closely with you and your manager to provide a comprehensive development plan detailing your objectives and workplace goals. You will be employed on a 30  month fixed term contract on 37.5 hours per week (Monday to Friday) with time for personal study towards the apprenticeship framework. You will also be entitled to annual leave holiday including public (Bank) holidays. As an apprentice with Great Western Hospital.

Main duties of the job

Working in the IT Project Team, you will undertake a range of project-based administrative functions.  You will work alongside dedicated project managers to support the successful running, governance and completion of a variety of projects.  You will gain experience of using various IT tools and project management methodology, all of which will support your personal development and be fully transferable to your future job opportunities.  As part of your personal development and learning, you will spend time with each of the teams within the IT department to gain insight into the overall running of the department, and help you develop your further interest in working in a busy IT department.

An apprenticeship is a learning placement and as such you will work to become fully effective against this job description by the end of your placement.  It is not intended that you will be able to fulfil all elements of this job description at the start of your placement.

To effectively manage a range of smaller projects under supervision and following training, and to provide an efficient and effective clerical and administrative support service to the other Project Managers, in accordance with relevant policies and procedures.

Working for our organisation

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.


Service We will put our patients first
Teamwork We will work together
Ambition We will aspire to provide the best service
Respect We will act with integrity

Detailed job description and main responsibilities

  1. To maintain strict confidentiality at all times and handle sensitive information in a mature manner

  2. To maintain filing systems in line with organisational and department Policies and Procedures.

  3. To answer/deal with queries, both face to face and via the telephone, take messages and pass them on to the relevant member of staff in an appropriate and timely manner.

  4. To respond to face to face and telephone enquiries in a friendly, courteous and professional manner, recording any messages efficiently and passing them to the relevant member of staff in an appropriate and timely manner

  5. To liaise and interact with other users and colleagues as and when required in a professional manner.

  6. Attend and take part in team meetings and regular reviews with line manager etc. Attend meetings and participate in relevant training programmes as requested by the organisation.

  7. To assist the team with the necessary arrangements for events run by the organisation. 

  8. To sign a learning contract with the training provider and adhere to the agreement.

  9. To use resources as effectively as possible

  10. To be a flexible and supportive member of the IT Team.

Person specification

Qualifications

Essential criteria
  • GCSE in Maths and English need to be A*-C/ 4-9 or Functional Skills Level 2 (reduction may be applied where a learning need has been identified)
  • Ability to meet Level 2 literacy at selection
  • Ability to meet Entry level 3 Numeracy at selection
  • Willing to work within the apprenticeship framework.
Desirable criteria
  • Level 2 in Business Administration or equivalent experience

Experience

Essential criteria
  • Demonstrate an understanding of customer care when liaising with the public on the telephone, electronic and / or face to face
  • Ability to communicate effectively and sensitively
  • Experience of team working

Knowledge

Essential criteria
  • Ability to work with and without supervision and confidence to seek advice when appropriate
  • Able to carry out basic clerical tasks following instruction
  • Evidence of ability to complete tasks effectively
  • Able to use Microsoft Word
  • Able to use Microsoft Excel
Desirable criteria
  • Ability to work effectively with and influencing others, taking account of diversity and equality.
  • Ability to influence and facilitate effective team performance.

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: Goldhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Zahra Bham
Job title
IT Programme Manager
Email address
[email protected]
Telephone number
01793 605886
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