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Job summary

Main area
Health and Safety
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 15 hours per week
Job ref
249-6799038
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
Commonhead Offices
Town
Swindon
Salary
£24,071 - £25,674 per annum pro rata
Salary period
Yearly
Closing
29/11/2024 23:59

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Health and Safety Administrator

NHS AfC: Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital. 

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

This is a part time Administrator  post that supports the Health & Safety Department. The post holder will be required to work autonomously, exercising independent judgement and use of initiative, including the prioritisation of own workload whilst liaising with Health and Safety officer/Manual handling Advisor and the team.

Main duties of the job

1.To attend, as required by team manager, to take minutes at meetings, transcribe, and distribute minutes and agendas to attendees at any meetings. 

2. To lead on the health and safety training bookings and Administration to ensure an effective process is in place to support staff when booking onto a course.

3. To provide statistics on accident and incident data throughout the Trust as required.

4. To support with Admin for the corporate audit as required by team managers. 

5. To ensure phone calls that are received are answered in a timely manner and escalated to senior member of the team when required. Answer incoming telephone calls, take messages, and escalate to the 
appropriate team member where required.

6. To assist in managing and distributing relevant request via the generic Ask health and Safety inbox.

7. As and when required support with RIDDOR investigation administration by the Team Manager 

 

 

Working for our organisation

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.

Service We will put our patients first.
Teamwork We will work together.
Ambition We will aspire to provide the best service.
Respect We will act with integrity.

Detailed job description and main responsibilities

1.    Prepare Agenda for meetings; update monthly statistics, ensure power point presentations are correct when required by Team Managers.

2.    Work autonomously on a continuous basis and act in an efficient manner in absence of managers and colleagues. Within agreed parameters

3.  Provide information and advice about general Health & Safety matters deferring any specialist advice to appropriate H&S Team member, as necessary.

4.  The provision of computer services, photocopying, scanning and filing support to the H&S Team and the accident/incident management system.

5.  Maintain sickness and absence leave charts in absence of colleague.

6.  The provision of computer services, photocopying and filing support to the H&S Team and the accident/incident management system.

7.  To manage and plan diary appointments, including conferences and meetings, ensuring the availability of personnel and venues.

8.  To compile and maintain an efficient filing system.

Person specification

Qualifications

Essential criteria
  • Qualified to NVQ Level 2 or equivalent training and experience
  • Standard of general education GCSE
  • Recognised secretarial qualifications and IT skills
Desirable criteria
  • Recognised minute taking qualification

Experience

Essential criteria
  • Experience of general administration duties in a busy working environment
Desirable criteria
  • Health and Safety Experience

Knowledge

Essential criteria
  • Good office organisational skills including the ability to prioritise task/time.
  • Excellent communication/ interpersonal people skills.
  • Awareness of high degree of confidentiality is required. Using tact and diplomacy when dealing with all matters particularly those of a confidential and/or sensitive nature.
  • Advanced office organisational skills including the ability to prioritise task/time

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: Goldhttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelinesStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Sarah Barbieri
Job title
Manual Handling Advisor/Health and Safety Officer
Email address
[email protected]
Telephone number
07901265276
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