Job summary
- Main area
- Communications
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 990-STR-6452891-E
- Employer
- NHS England
- Employer type
- NHS
- Site
- Any NHSE base
- Town
- London/Leeds or any NHSE base
- Salary
- £25,147 - £27,596 per annum (exclusive of HCAS)
- Salary period
- Yearly
- Closing
- 28/07/2024 23:59
Employer heading
FOI and Parliamentary Briefing Assistant
NHS AfC: Band 4
Our Organisation
The NHS is building a culture that is positive, compassionate and inclusive – and we all have our part to play.
As employers we are committed to protecting and promoting the physical and mental health and wellbeing of all our colleagues. This underpins our values as set out in the NHS Constitution and supports us to be an Employer of Choice, while helping our colleagues to deliver high quality services for our patients and communities.
As a flexible employer, we want to support you to work in a way that is best for the NHS, our patients and you. Talk to us about how we might be able to accommodate a flexible working arrangement whether that’s a job share, part time, hybrid working or another flexible pattern. In addition, although the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.
Job overview
We are looking for a candidate with excellent organisational skills to perform this key role in the External Affairs team of the Communications sub-directorate (part of the Strategy Directorate). Working as part of a small team, the Freedom of Information and Parliamentary Business team, the postholder will have an important role in delivering NHS England’s Parliamentary and Public Accountability function.
Main duties of the job
The postholder will:
- Work with colleagues logging and tracking cases including Parliamentary Questions, Ministerial Correspondence and other parliamentary business;
- Maintain systems and databases and provide data for reports and briefings;
- Have good IT and writing skills, and the ability to work under pressure in a busy team who are managing multiple cases against short deadlines;
- Support the Senior Parliamentary Manager with the administration of the MP Inbox database;
- Have strong interpersonal and relationship-building skills, as will need to deal with colleagues at all levels across NHS England as well as staff in MP’s offices.
- Be able to provide support to the Freedom of Information team when needed.
Working for our organisation
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Detailed job description and main responsibilities
There will be opportunities to develop further skills by supporting the Case Officers, with the aim of career progression within the team. The post holder will report to the Lead Senior Parliamentary Briefing Manager and can be based at any NHS England office.
If you like what you have read and think you have the skills and experience, we need then don't delay, apply today! We get lots of applications for our roles and so we sometimes have to close our posts early. Don't miss out!
Person specification
Qualifications
Essential criteria
- Educated to NVQ 4 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
Knowledge and experience
Essential criteria
- Excellent organisational skills and ability to work collaboratively in a team with a large number of overlapping tasks
- Willingness to work in a very busy function delivering precisely on tasks covering complex and detailed information
- Ability to share of intelligence gathered from casework in the Parliamentary area of business.
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint.
Skills Capabilities & Attributes
Essential criteria
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
- Ability to work at pace in a busy working environment and able to multi-task Effective team working
- Ability to work without supervision.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jonathan Cramp
- Job title
- Senior Lead Parliamentary Briefing Manager
- Email address
- [email protected]
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