Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 6
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Please note this is a hybrid role, with 40% in-office attendance required.)
- Job ref
- 990-MID-6718010-E
- Employer
- NHS England
- Employer type
- NHS
- Site
- County Hall
- Town
- Leicester
- Salary
- £37,338 - £44,962 per annum
- Salary period
- Yearly
- Closing
- 29/12/2024 23:59
Employer heading
MDFW Coordinator
NHS AfC: Band 6
Our Organisation
The NHS is building a culture that is positive, compassionate and inclusive – and we all have our part to play.
As employers we are committed to protecting and promoting the physical and mental health and wellbeing of all our colleagues. This underpins our values as set out in the NHS Constitution and supports us to be an Employer of Choice, while helping our colleagues to deliver high quality services for our patients and communities.
As a flexible employer, we want to support you to work in a way that is best for the NHS, our patients and you. Talk to us about how we might be able to accommodate a flexible working arrangement whether that’s a job share, part time, hybrid working or another flexible pattern. In addition, although the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.
Job overview
The Medical and Dental Future Workforce Team, within Postgraduate Medical and Dental Education, works across the Midlands to support a wide variety of stakeholders - including resident doctors (doctors in training), Supervisors, NHS Trust staff in Medical Education and others.
Our business includes the provision of support to Postgraduate Schools in Foundation and Secondary Care (hospitals). This includes the preparation and management of an annual School Business Plan for each of our 25 Schools, supporting Board Meetings, event management and commercial activities.
There are four Co-ordinator roles in the team, each supporting a defined area including line management of one or two staff. You will have excellent leadership and management skills, be highly organised and an be excellent relationship manager - so a great communicator.
We are proud to be a diverse team. You will join a busy, happy and supportive team. We work across the region from wherever we are based and come together in a single site for face-to-face meetings regularly, to develop our own internal relationships with each other, learn together and celebrate our successes as a team.
Main duties of the job
You will be responsible for the delivery of key business objectives, on time and to a high quality.
You will be responsible for the in-year management of School Business Plans, delegating appropriately to the Administrators supporting you. This role will include many aspects including financial management, event support, relationship management, line management.
You will work to a high standard of performance and behaviour, leading by example. This will include providing direction and support to the staff within your part of the team and working with others across the wider team to ensure business delivery in all our team areas (eg provision of cover where necessary so the team's objectives are delivered).
You will be an excellent communicator, both written and verbally - confident to build and maintain excellent working relationships within the team and with our stakeholders. You will be solutions-focussed, manage your time well and be able to lead and inspire those around you to achieve excellent results.
With the Deputy Managers and the senior staff, you will meet to discuss and review team performance, staff development and business delivery.
Working for our organisation
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on the Government website.
Detailed job description and main responsibilities
From the Job Description
The Coordinator will be a point of contact for Heads of Schools in a number of Schools relating to activities including:
- Procure external providers and Trusts to run training events for the school.
- Provide advice at School Boards on behalf of the Postgraduate Dean
- Ensure that their workstreams/programmes are planned and managed effectively and take the lead in assisting in their successful delivery. The role specifically manages the development and provision of specialty specific services across a number of Postgraduate Schools. The role involves working closely with the Heads of Schools, as well as linking with key stakeholders across the Midlands.
- Much of the information received into the team is complex, from multiple sources and is partial, or unclear. They will need to assess the information provided to identify gaps and inconsistencies before acting upon it. An ability to analyse information and see patterns and errors in data will be needed. They will be required to work with and contribute to the development of processes within the team as we are keen to avoid duplication, and work with IT based solutions, streamlined to maximise efficiency.
- They will be working on multiple projects and workstreams throughout the year, some of which are complex and long-term ie, 12-18 months duration. As there will be many workstreams to manage during the course of a year, they will need to manage their time effectively and work with appropriate colleagues supporting similar projects. Where necessary, plans will need to be adjusted in line with other team requirements and they would be expected to manage the adjustments autonomously, however ensuring that their manager and stakeholders are kept up to date with the adjustments.
- Liaise with appropriate functions within the local offices and with key external stakeholders.
- Manage all reporting, relating to the relevant specialty School.
- Work with Heads of Schools and other team members on the management of School Business Plans.
- Ensure that business activities are managed and undertaken as specified, including the management of staff aligned to the role holder, management of events organised and run on behalf of School and the recruitment of educators.
- Participate in the co-ordination of training and development and recruitment activity across the Team. Manage staff, undertaking appraisals, recruitment including progressing any disciplinary or capability issues, as necessary.
- Support the Deputy Managers with project work linked to the team’s core functions (eg, procurement of teaching providers).
- The above is only an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.
- Whilst working within established processes and following NHS England policies, the role holder will be expected to exercise personal judgement in order to meet team and organisational objectives.
Person specification
Qualifications
Essential criteria
- Educated to postgraduate level in a relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area.
- Evidence of continued professional development demonstrating a breadth of knowledge of management and financial skills relevant to the job and organisation
Knowledge and experience
Essential criteria
- Demonstrate experience of co-ordinating projects in complex and challenging environments
- Experience managing risks and reporting
- Experience managing a team without direct line management
Desirable criteria
- Monitoring budgets, working with business plans, maintaining spreadsheets`
Skills Capabilities & Attributes
Essential criteria
- Ability to prepare and produce concise yet insightful communications for dissemination to stakeholders as required.
- Ability to analyse complex issues where material is conflicting and drawn from multiple sources.
- Experience of setting up and implementing internal processes and procedures
- Demonstrate capability to plan over short, medium, and long-term timeframes and adjust plans and resource requirements accordingly with support and guidance from the Account Manager
Desirable criteria
- Champion equality, diversity and inclusion, be proactive in the promotion of EDI and embed into their working practices
Values and behaviours
Essential criteria
- Understanding of and commitment to equality of opportunity and good working relationships
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Ayan Gobdon
- Job title
- Future Workforce Manager
- Email address
- [email protected]
- Additional information
If you would like to discuss the role before you apply, please contact Ayan Gobdon.
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