Detailed job description and main responsibilities

Undertaking the day-to-day procurement of the Pharmacies, which will include releasing orders, checking contract prices, receiving & checking off stock in accordance with Standard Operating Procedures

To manage short-term supplier ‘to-follows’ and longer-term medication shortages in line with company policies, ensuring continuity of supply

Ensures that paperwork is completed accurately and on time, communicates issues as appropriate, and attends meetings when required

To assist with National Patient Safety Alerts, medicine recalls and medicine notifications as required.

To ensure that stock returned to pharmacy is correctly assessed for re-use.

To dispose of medicines appropriately.

To be responsible for maintaining a clean and tidy work environment.

To support with daily stock checks, investigate anomalies and, where authorised, check stock levels, maintaining records as required.

To co-ordinate and record temperature measurements in the pharmacy and report any discrepancies to line manager.

Offers suggestions to improve the way we work utilising best practices.

Being made accountable for certain aspects of the role at the request of the line manager.

Maintain excellent working relationships and good communications with patients and Trust employees. Contributes to the teamwork ethic so enabling the best possible service and care to patients

To ensure confidentiality of commercial and clinical information which may related to patients; staff; Company policies; prices; business information, and takes into account requirements of the General Data Protection Regulation 2018 and Freedom of Information Act legislation

Manages their own personal training and development

Any other relevant duties and training requirements at the request of the line Manager.

Adheres to Health and Safety, Equal Opportunities, and all other relevant legislation

To assist in the collection and reporting of departmental Key Performance Indicators (KPI’s)

The contact point for all robot maintenance. Maintain re-boots of ARIM and the robot, shelf maintenance and general IT.

Knowledge skills and experience required:

Essential

GCSE at C grade in Maths and English Language

Pharmacy Technician course with an approved provider

Previous procurement experience

Previous outpatient pharmacy experience

UK Pharmacy dispensing experience

Desirable

Knowledge on Wellsky/CMM computer system.

Ability to travel between sites if required

Staff Management Experience.

Communications and Working Relationships:

Engender a patient first culture across the organisation ensuring high standards of professional customer service are delivered at all times within the pharmacy.

To provide a liaison service between the Trust and suppliers to fulfil the patient need.

To effectively communicate and resolve queries, discrepancies and out of stock medicines.

To help train new members of the pharmacy team in the stock management processes and procedures.

To communicate with relevant external agencies appropriate to Pharmacy Procurement & Stores, such as licensing bodies.

Personal qualities:

Able to work under pressure and meet agreed deadlines and be decisive

Professional credibility

Ability to work on own initiative

Excellent communication and interpersonal skills

The post holder will be required to use a VDU during the working day

Required to undertake prolonged concentration, a few hours a day