Job summary
Employer heading
Finance Assistant Cash Management
BAND 4
George Eliot Hospital NHS Trust opened in 1948 and provides a range of elective, non-elective, surgical, medical, women’s, children’s, diagnostic and therapeutic services to a population of more than 350,000 people.
The hub of the Trust is located on the outskirts of Nuneaton and its services cover a large footprint, including north Warwickshire, south west Leicestershire, and north Coventry. We also provide primary and community services across Coventry, Warwickshire and Leicestershire.
Our vision is "to EXCEL at patient care". If you think you've got what it takes, help us realise this and join #TeamEliot.
Don’t meet every single requirement? Studies have shown that women and people of colour aren’t as likely to apply unless they meet every qualification of non specialist roles.
We’re dedicated to building a diverse, inclusive workplace, so if you’re excited about this role and meet our values, but your experience doesn’t align perfectly with everything in the Job Description or Person Specification– apply anyway or email the Recruiting Manager to discuss the role further
We are proud to support the Armed Forces community. We are a Veteran Aware and Reservist Friendly organisation and welcome applications from Veterans, Reservists, Cadet Instructors, and family members of serving personnel.
Job overview
Job Title - FINANCE ASSISTANT CASH MANAGEMENT
Hours per week - 37.50 hours per week
Perm/Fixed Term - Permanent
Salary - £25,147 - £27,596 PER ANNUM
Closing Date - 22nd July 2024
Interview Date - 30th July 2024
Responsible for ensuring that all monies received by the Shared Services, Innovate & Clinical Services are recorded and processed promptly and that the cashbooks are maintained on a daily basis in order that an up-to-date cash balance is always available.
This post may close early due to high numbers of applications so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
Careers at George Eliot – ‘Where you make a difference’
Main duties of the job
- Responsible for the daily reconciliation and input of all card payment receipts taken throughout the Trust in various departments and investigating any discrepancies with the bank and department concerned.
- Receipting and backing of all income, ensuring that all cash book entries are recorded and allocated following procedures and within timescales. Cashbooks are all managed on excel spreadsheets and updated on a daily basis using secure internet banking for RBS and Lloyds
- Responsible for the preparation of the weekly banking and liaising with the appointed security firm to ensure transit to the local banking center.
- Support Line managers with any ad hoc tacks.
- Authorise bank account setups / amendments & process faster payments.
- Allocate funds for remittances resolving discrepancies relating to monies received.
Working for our organisation
Here at George Eliot our vision to ‘excel at patient care’ takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
Effective Open Communication
excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, , extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Detailed job description and main responsibilities
- Responsible for the safe keeping of debtors card details and processing the payment as and when required in line with instalment plans.
- Action requests made by senior finance officers in relation to transferring monies from the Trust’s commercial bank accounts to the government bank account thereby assisting with cash management guidelines.
- Action requests made by the Trust Payroll Providers to stop BACS payments to employees thus avoiding overpayments and from senior finance officers to stop potential payments to incorrect suppliers.
- Responsible for the raising of foreign drafts and BACS payments into overseas accounts when required for the purchase of goods/services from the EU/Worldwide
- Monitor any duplicate payments and implement reimbursement, where necessary
- Responsible for the maintenance of all suppliers/individuals on the Accounts Payable ledger. Coordinate the input of new bank details on suppliers’ accounts when rejected BACS payments have been returned into the Trust bank account owing to incorrectly held bank details, thus ensuring prompt reissue of returned payments
- Write and maintain written procedures for tasks within the department
- Log all budget changes and ensure that each is supported by evidence of their validity (e.g. senior manager sign off, skill mix requests, etc); ensure all movements in and out of Trust reserves are authorised, store all documents in an appropriate manner and respond to management and audit queries as they arise.
- Undertake mandatory training as appropriate – Information Governance, Health & Safety, Equal Opportunities
Person specification
Qualification and Professional Training
Essential criteria
- Possess a pass in GCSE English and Mathematics or Accounting or equivalent qualification (grade C or above)
- NVQ Level 4/AAT intermediate level(or equivalent qualification) or 2 years finance office experience
Experience and Knowledge
Essential criteria
- Office experience
- Finance environment
Desirable criteria
- Knowledge of VAT input and output regulations
Skills and Abilities
Essential criteria
- Numeracy
- Ability to use financial packages
Desirable criteria
- Speed, accuracy and attention to detail
- Ability to create spreadsheets to record routine transactions
Personal Qualities
Essential criteria
- Excellent communication skills – both orally and in writing
- Ability to work as part of a team
- Ability to work on own initiative
- Ability to work under pressure – effectively manage time to successfully carry out set tasks, prioritising as necessary in order to achieve deadlines Ability to deal with confidential and sensitive financial information in a professional manner
Documents to download
Further details / informal visits contact
- Name
- Thomas Bates
- Job title
- Treasury Team Leader
- Email address
- [email protected]
- Telephone number
- 07702046018
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