Job summary
- Main area
- Administrative Services
- Grade
- NHS AfC: Band 4
- Contract
- 12 months (Fixed Term)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 880-6441967
- Employer
- Arden and GEM Commissioning Support Unit
- Employer type
- NHS
- Site
- Arden & Gem CSU
- Town
- Derby
- Salary
- £25,147 - £27,596 per annum
- Salary period
- Hourly
- Closing
- 24/07/2024 23:59
Employer heading
Estates & Facilities Support Assistant
NHS AfC: Band 4
Arden & GEM is a leading Commissioning Support Unit (CSU) working across the health and care system in England to provide transformational solutions, business support and clinical services. We work in partnership with other health and care organisations to design, develop and deliver better care for patients that improves health outcomes while making efficient use of resources. Regardless of function, specialism, or location, we are all united in our commitment to improving health and wellbeing for everyone.
Our services are built on a strong foundation of experienced people who build great relationships, a commitment to NHS values and a thorough understanding of our clients and the challenges they face.
Arden & GEM CSU is committed to supporting the redeployment of our at risk employees. In line with our policy, staff at risk may be given preferential consideration to posts that could be considered suitable alternative employment. We reserve the right to close, delay or remove adverts while this process is completed. We apologise if you experience a delay in the shortlisting stage of the recruitment cycle.
Job overview
To provide support to the Estates and Facilities Team in the operational development of the estate's portfolio across the Arden and Gem CSU footprint.
To support on the development and production of Estates Management information, developing the Estates database and providing performance indicator reports for the Estates manager.
To provide information relating to the Operational Estate and occupation of facilities.
Main duties of the job
To provide high level administrative support for the Estates & Facilities team for all premises across the Arden and GEM CSU footprint.
To record all jobs on the in-house Estates portal, raise and send jobs to appropriate responsible person.
To follow up with landlords and relevant parties to acquire latest information keeping the Estates team informed of job progress, or nature of any delays experienced.
To prepare weekly reports on outstanding reported jobs, by interrogating the Estates Portal sending to appropriate contractors for action.
To keep the Estates Contract database up to date and inform the Estates Manager when Contracts need reviewing or renewing.
Deliver against organisational objectives, achieving quality outcomes, prioritising own workload, and working to tight deadlines.
Working for our organisation
We are a multi award-winning organisation that has achieved the prestigious Investors in People Gold Award for ‘We invest in people’ and ‘We invest in wellbeing’ and are passionate about creating an inclusive workplace that promotes and values diversity. We believe that every team member should have the opportunity to contribute and share their ideas.
We reward the hard work and commitment of our people with the following benefits:
- A competitive salary with annual pay reviews
- A generous annual leave entitlement starting at 27 days
- Membership of the NHS Pension Scheme
- Flexible working and family friendly policies, including enhanced parental leave and pay
- A wide range of in-house and external learning and development opportunities
- Access to salary sacrifice and discount schemes
- Access to employee assistance and occupational health services.
Detailed job description and main responsibilities
Please see the attached job description and person specification for full details and main responsibilities regarding this post.
Person specification
Education/Training/Qualifications
Essential criteria
- NVQ 4 Business/Administration or equivalent
Education/Training or equivalent
Essential criteria
- GCSE English and Maths - Level A-C
- Proven Experience in an Estates Administration Support Role or similar
Desirable criteria
- IOSH Managing Safely
Skills/Abilities
Essential criteria
- Excellent written and communication skills with ability to communicate across all levels
- Ability to be self-motivated and to work autonomously
- Prioritise your own workload and take responsibility for delivering results within agreed timescales and standards with changing priorities and pressures.
Knowledge
Essential criteria
- Clear understanding of Health & Safety regulations and risk management
- Clear understanding of fire legislation, fire safety, security, regulations, and standards relating to the working environment.
- Clear understanding of ISO 14001 2015 and environmental legislation
Desirable criteria
- Knowledge of all building relating statutory compliance
Interpersonal Skills
Essential criteria
- Ability to maintain confidentiality in relation to sensitive and contentious information
- Ability to communicate with a wide range of personnel using a variety of platforms
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Justine Harding
- Job title
- Estates Manager
- Email address
- [email protected]
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