Detailed job description and main responsibilities

Planning and organisation

• Provide administrative and project management support to the Physiological Science and Endoscopy Network project teams.
• Manage the diary of the Network Leads and other senior colleagues.
• Help arrange and facilitate meetings, arranging venues and managing attendance, producing agendas, collate and circulate papers and taking and transcribing minutes and compiling action and decision logs. Follow up on actions, decisions and log of progress.
• Organisation and management of information and file repository.
• Facilitate communication between the different work streams.
• To support the teams with the submission of mandatory data and any ad hoc requests from the Midlands region of NHS England.
• Document and pursue action responses to assist compliance with deadlines
• Utilise a range of work procedures and practices, using knowledge of full range of administrative systems, software programmes, specialised functional terms.
• Manage own workload and work independently, prioritising tasks within service need.
• Be able to work flexibly, to support all actions

 Project Support

• Participate in relevant internal and external project groups and provide information and support in relation to status of key projects. This will include RAG status reporting and ensuring issues are escalated to project leads in a timely manner.
• Provide support to the project leads in following up on agenda item actions and project plan actions.
• Communicates with a range of clinical and non-clinical staff concerning progress in action plans.
• Prepare and support project leads with the development of reports and presentations required for internal and external committees.
• Receive and take relevant action on all communication from the Network Leads and other senior leads and project leads.
• Collate relevant information to specific projects and analyse, where appropriate