Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 319-6422091MH-HAS
- Employer
- Northumbria Primary Care
- Employer type
- Private Sector
- Site
- Seaton Deleval Innovation Hub
- Town
- Seaton Deleval
- Salary
- £22,816 - £24,336 pro rata per annum
- Salary period
- Yearly
- Closing
- 11/07/2024 23:59
Employer heading
Secretary to Management Team
NHS AfC: Band 3
Northumbria Primary Care Ltd (NPC) is a pioneering partnership with local GPs and now manages several GP practices with around 50,000 registered patients in Northumberland and North Tyneside.
Please note that NPC is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust.
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Job overview
Northumbria Primary Care are looking to recruit a Secretary to The Management Team based at Northumbria Healthcare Innovation Hub.
The main focus of this role is to provide efficient secretarial support to NPC's Senior Management Team. The successful candidate will be based at Northumbria Primary Care Innovation Hub at Seaton Deleval. The successful candidate may be required to travel to other sites within NPC as per job requirements.
Main duties of the job
- To provide an efficient secretarial support service to NPC’s Senior Management Team.
- Develop systems which will enable managers to work effectively and efficiently.
- Maintain staff personal files including ESR and HealthRoster.
- Maintain complaints records in line with Governance requirements.
- To provide efficient data entry to maintain information systems, record and store formal meeting minutes.
- To follow existing policies and procedures and manage the Policies and SOPs index across the organisation.
- To undertake surveys and audits across the organisation.
- To plan and organise diaries, arrange meetings and book venues as directed by NPC’s Senior Management Team.
Working for our organisation
Northumbria Primary Care Ltd (NPC) is a pioneering partnership with local GPs and now manages several GP practices with around 50,000 registered patients in Northumberland and North Tyneside.
Whilst appointees will have a base practice within NPC, they may be asked to work at other practices across our group. We do however limit this as much as possible as we appreciate continuity is vital to effective primary care.
Please note that NPC is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust.
Make sure to read the ‘applicant guidance notes’ before submitting your application and make sure you know everything there is to know before applying to join our fantastic organisation.
Detailed job description and main responsibilities
- To play a key role in communication between the Directorate management team
- To provide and maintain an efficient secretarial administrative service to NPC’s Senior Management Team.
- To manage the administration of all personnel within Northumbria Primary Care.
- Fully participate and actively contribute to the efforts of the team to achieve the highest quality service.
- Provide indirect support to the Senior Management Team for site based activities.
- To manage the Policies and SOPs index across the organisation.
- To produce and maintain organisational data as and when required.
- To analyse information to resolve problems, such as diary commitments.
- To provide or receive complex information in relation to patient care.
Person specification
Qualifications
Essential criteria
- Typing and Word Processing skills
- Knowledge of secretarial or administrative procedures and systems, some of which are nonroutine, and non-routine activities such as answering queries, progress chasing, task-related problem solving, acquired through experience and training to Vocational Level 3 or equivalent
Desirable criteria
- ECDL
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Charlotte Burn
- Job title
- Senior Practice Lead
- Email address
- [email protected]
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