Job summary
- Main area
- 317 Mortuary Staff - Corporate
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday-Friday)
- Job ref
- 317-2024-35-12-DR
- Employer
- The Newcastle upon Tyne Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Victoria Infirmary
- Town
- 317 02 Royal Victoria Infirmary
- Salary
- £26,530 - £29,114 per annum
- Salary period
- Yearly
- Closing
- 08/09/2024 23:59
- Interview date
- 19/09/2024
Employer heading
![The Newcastle upon Tyne Hospitals NHS Foundation Trust logo](https://static.trac.jobs/employer-logos/168.png)
Personal Secretary - Forensic Medical Unit
Band 4
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.
Job overview
This varied and challenging post will provide an opportunity for a reliable and friendly individual to work within the Forensic Medicine Unit (FMU) situated within the Royal Victoria Infirmary, part of the Newcastle upon Tyne Hospitals NHS Foundation Trust. You will work closely with the current clerical staff in the FMU and provide cover in their absence, which may include covering perinatal secretary, clerical support in Coroner’s Post Mortem services, dealing with enquiries and coordinating matters to do with tissue retention and disposal.
You will provide a high quality comprehensive secretarial and administrative service ensuring the effective and efficient running of the Team, while working under pressure with competing demands. You will be required to receive telephone calls, sometimes of complex and sensitive nature and providing general non-clinical advice/information to members of the public, service users, other professionals and staff on a daily basis. Exposure to disturbing information is routine, therefore you should possess a higher degree of emotional resilience.
- Interview Date Thursday, 19 September 2024
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
Main duties of the job
You must have at least an RSA 3 (or equivalent) qualification plus previous experience at personal secretary level. You will have significant secretarial experience and advanced proficiency of Microsoft Office packages is essential. Excellent skills in organisation, minute-taking, numeracy, audio dictation and keyboard, and proficiency in the working of emails and spreadsheets are essential. You will also have the ability to work as a member of a team or on your own initiative with minimal supervision. Knowledge and experience of Patient Administration Systems would be an advantage but it is not essential as training will be given.
We welcome applications from individuals with reasonable knowledge of the NHS, knowledge of medical and / or medico-legal terminology and with previous experience of HM Coroners systems and other external bodies with which the FMU unit has close working relationships.
Working for our organisation
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients ‘contacts’ each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Detailed job description and main responsibilities
- Provide secretarial support to the Forensic Medicine Unit (FMU) which will involve working closely with the current clerical staff in the FMU and provide cover in their absence which may include covering perinatal secretary. This includes clerical support in Coroner’s Post Mortem services, dealing with enquiries and coordinating matters to do with tissue retention and disposal.
- To book in post mortem cases and deal effectively with the cause of death.
- To provide an efficient and cost effective secretarial service for the department maintaining QA standards.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.
Person specification
Qualifications & Education
Essential criteria
- Must have RSA 3 (or equivalent) plus previous experience at personal secretary level.
Knowledge & Experience
Essential criteria
- Must have knowledge and experience of using Microsoft Office Word, Excel, PowerPoint and Outlook.
- Must have knowledge of all office procedures.
- Must have a good knowledge of medical terminology Must have a basic knowledge and understanding of the role of Cellular Pathology in the diagnosis and treatment of disease.
- Knowledge of other external bodies with which the FMU unit has close working relationships.
- Working knowledge of HM Coroners systems
Desirable criteria
- Knowledge and basic understanding of the role of Cellular Pathology in the diagnosis and treatment of disease.
- Experience of using APEX
- Knowledge of minute taking
- Previous clinical/secretarial experience with medico-legal and autopsy work
- Understanding of consent requirements for autopsies and organ retention
Skills & Abilities
Essential criteria
- To be able to use audio digital dictation.
- Ability to organise conferences, meetings and events
Documents to download
Further details / informal visits contact
- Name
- Debbie Wilson
- Job title
- Practice Co-Ordinator
- Email address
- [email protected]
- Telephone number
- 0191 2820906
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