Job summary
- Main area
- 317 Ward 30 Gastroenterology Specialty - RVI
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week
- Job ref
- 317-2024-34-05-DR
- Employer
- The Newcastle upon Tyne Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Victoria Infirmary
- Town
- 317 02 Royal Victoria Infirmary
- Salary
- £26,530 - £29,114 pro rata
- Salary period
- Yearly
- Closing
- Today at 23:59
- Interview date
- 16/09/2024
Employer heading
Senior Medical Secretary/Team Lead
Band 4
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.
Job overview
The applicant must be suitably qualified, have experience as a Medical Secretary with knowledge of medical terminology and be able to work unsupervised and independently, be able to follow policies and procedures within the department.
- Interview Date Monday, 16 September 2024
- 22 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
Main duties of the job
The successful candidate must possess good keyboard and IT skills to include Microsoft Office software and be able to demonstrate good communication and organisational skills. They will work closely with clinical and nursing staff plus the wider multi-disciplinary team. The role has variety and several ad hoc demands.
Working for our organisation
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients ‘contacts’ each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Detailed job description and main responsibilities
- Responsible for the organisation of secretarial support to Consultants, Junior Medical Staff and other clinical staff within the Consultants team i.e. Specialist Nurses.
- Responsible for the day to day management of the administrative/secretarial team, including supervision of the administrative staff, delegation of tasks and coordination of annual leave and undertake appraisals of junior staff.
- Contribute to a comprehensive efficient and effective administrative and clerical service.
- Contribute to a consistently high standard of patient care as a member of a multidisciplinary team.
- Cover Senior Medical Secretary posts Trust wide as required.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.
Person specification
Qualifications & Education
Essential criteria
- NVQ Level IV Business Administration or Diploma qualifications or equivalent level qualification / relevant experience
- English Language qualification GCSE Grade 4 (or above) or equivalent level qualification / relevant experience
Knowledge & Experience
Essential criteria
- Experience of Healthcare (patient related) secretarial procedures including NHS systems
- Experience as Medical Secretary
- Extensive knowledge of Medical Terminology
- Audio typing experience
Desirable criteria
- Proven experience in staff management
Skills & Abilities
Essential criteria
- Advanced keyboard skills including a very high standard of word processing skills (e.g. OCR / RSA III or equivalent level qualification / experience)
- IT skills to include office software packages
- Excellent communication skills
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Gill McGonigle
- Job title
- Admin Manager
- Email address
- [email protected]
- Telephone number
- 0191 2137242
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