Job summary
- Main area
- 317
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 317-2024-PHARMA-02
- Employer
- Newcastle Hospitals PharmaServices Limited
- Employer type
- Public (Non NHS)
- Site
- RVI
- Town
- Newcastle Upon Tyne
- Salary
- £37,000 per annum
- Salary period
- Yearly
- Closing
- 10/01/2025 23:59
- Interview date
- 20/01/2025
Employer heading
Pharmacy Purchasing Manager
Job overview
We are looking for a highly capable, enthusiastic, and motivated Pharmacy Technician with experience of hospital pharmacy to join our newly established Newcastle Pharmacy Services team.
Leading a small team, you will work cross site and closely with the Trust procurement team to ensure the effective communicate with pharmaceutical wholesalers, manufacturers and external agencies to ensure the efficient and cost-effective procurement and supply of medicines in line with regional and national pharmacy contracting.
Full time 37.5 hours per week
Interview date Monday 20 January 2025
25 days annual leave plus bank holidays
Pension: Nest Pension Scheme; 5% employee contribution and 3 % employer contribution
Pay Date: 25th of the month
Main duties of the job
You will ensure that all procedures relating to the purchasing, receipt and invoicing of products is undertaken on a daily basis by the staff to maintain supplies at an optimum level for the outpatient pharmacy departments.
The post holder will communicate with pharmacy staff, other healthcare professionals and external customers on wide range of queries relating to procurement of medicines including changes to contracts; availability and cost of medicines (including controlled drugs, unlicensed medicines, and specials); and supply issues or delays.
You will works closely with Finance staff to resolve queries relating to invoice processed data including the checking and addition of supplier codes as well as resolving coding issues surrounding invoices and credit notes.
Working for our organisation
Our new outpatient pharmacy - Newcastle Pharmacy Services - will operate from 1 December 2024 as a subsidiary of the Trust. This follows an announcement from Lloyds in August 2024, that it was withdrawing from its 64 Lloyds Pharmacy-branded hospital pharmacy sites across the country, including those at the RVI and Freeman Hospitals.
Detailed job description and main responsibilities
- To oversee the purchasing, receipt, sale and invoicing of all drugs,
pharmaceuticals and sundries on a daily basis for Newcastle Pharmacy Services
• To progress the use of electronic trading
• To provide liaison with Financial Management to facilitate the reconciliation of the Pharmacy and Finance computer systems.
• To act as system administrator for both the Pharmacy computer and Powergate systems.
Person specification
Qualifications & Education
Essential criteria
- NVQ 4 / Diploma in Management or equivalent previous practical experienc
- S/NVQ 3 in Pharmacy Services or equivalent
- Registered with GPhC
Desirable criteria
- NVQ Assessor qualification
- VDU/Risk Assessor qualification
- ECDL or equivalent.
Knowledge & Experience
Essential criteria
- In depth knowledge of all aspects of business management including purchasing procedures as well as the legislation covering the ordering, receipt, invoicing and sales of medicinal products.
- In depth knowledge of pharmacy ordering systems and electronic trading gained through practical experience and training
- Awareness of the importance of Health and Safety in the workplace
- Extensive post qualifying experience
- Significant practical experience of rotational work in major specialities including Inpatient and Outpatient dispensing, manufacturing and distribution.
- Previous experience of managing staff.
- Previous experience in training others.
Desirable criteria
- Theoretical knowledge of procurement issues relevant to pharmacy as covered by NHS CMU courses or equivalent.
- Experience with the JAC Pharmacy system and the Powergate electronic trading system
- Knowledge of finance systems and budget control processes
- Practical experience of working as a designated checker
- Experience working in a pharmacy-purchasing environment.
- Experience of Aseptic Services and Cytotoxic reconstitution
- Experience in developing and managing indicators for performance monitoring and auditing
Skills & Abilities
Essential criteria
- Excellent interpersonal skills within a team environment and proven team building abilities
- Excellent training skills
- Excellent planning and prioritisation skills
- Excellent communication skills both verbal and written including understanding the need to respond to emails appropriately
- Negotiation, tact, diplomacy and political skills
- Ability to manage complaints from customers and suppliers
- Demonstrates the ability to identify and solve problems
- Numerate and accurate and able to maintain these skills in a busy environment.
- Ability to calculate discount rates, sales figures, saving, cost pressure, usage patterns etc.)
- Accurate computerised record keeping and excellent keyboard skills
- Able to implement written procedures
- Able to act on own initiative.
- Able to make critical decisions under pressure
- Advanced Microsoft office skills
- Ability to use standard office equipment e.g., telephone / fax machine
- Able to work both as an individual and as part of a team
Applicant requirements
You must have appropriate UK professional registration.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Karen Elliott
- Job title
- Multi-Site Pharmacy Manager
- Email address
- [email protected]
- Telephone number
- 07948375175
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