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Job summary

Main area
Fraud Assistant
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
914-BSA4695
Employer
NHS Business Services Authority
Employer type
NHS
Site
Stella House
Town
Newcastle Upon Tyne
Salary
£25,147 - £27,596 per annum
Salary period
Yearly
Closing
Today at 23:59

Employer heading

NHS Business Services Authority logo

Fraud Assistant

NHS AfC: Band 4

Job overview

Fraud Assistant

Permanent

37.5 hours per week

If you have excellent communication, IT and analytical skills, with experience of transcribing audio and knowledge of investigative procedures, the NHS Business Services Authority (NHSBSA) has an opportunity for you.

The NHSBSA plays an important role in tackling fraud and error across the wider NHS by reducing opportunities for fraud and error and improving the way that fraud and error risks are addressed.

 

We are currently recruiting a Fraud Assistant to work within the NHSBSA Loss and Fraud Prevention (LFP) Team on a permanent basis. 

 

As Fraud Assistant, you will provide an excellent standard of administrative and investigative support to the LFP Team.  You will assist with delivering fraud proactive exercises and engaging with staff across the NHSBSA to capture risks and monitor controls.  Good administration skills such as taking notes and producing reports is a requirement of the role.  You will have experience of analysing data and making recommendations therefore you must be accurate, able to prioritise own workload and work independently within established parameters.  

What we offer:

27 days leave (increasing with length of service) plus 8 bank holidays
Flexi time
Hybrid working model (working remotely at home and in the office)
Career development
Active wellbeing and inclusion networks
Excellent pension
NHS Car lease scheme
Access to a wide range of benefits and high street discounts

Main duties of the job

As a Fraud Assistant you will be responsible for:

·         managing and analysing large amounts of data, identifying, drawing sound conclusions and presenting your findings in an easily understandable way to senior managers within NHSBSA

·         preparing and presenting reports, submissions, and other documents highlighting anomalies and potential fraud and error

·         undertaking checks with external intelligence agencies such as Equifax to obtain information

·         attending meetings to discuss findings from analysis work and provide administrative support

·         engaging with internal and external stakeholders to raise awareness of fraud and assist the NHSBSA to reduce fraud, error and loss across the business

·         undertaking enquiries relating to allegations of fraud

The successful candidate will hold a full driving licence and have practical experience of:

·         Communicating with potentially vulnerable people.

·         Using various questioning technics to extract information

·         Analysing information and deciding next steps.

·         Managing own workload and ability to prioritise.

·         GDPR and requesting information in accordance with legislation.

The post holder will either hold an Accredited Counter Fraud Specialist (ACFS) certificate or must successfully complete the ACFS training course within 6 months of commencing post.  Employment in this post is subject to a satisfactory Disclosure from the Disclosure & Barring Service.

Working for our organisation

Here at the NHS Business Services Authority (NHSBSA), what we do matters.   

 We manage the NHS Pension scheme, process prescription payments and much more. Our services are used by NHS organisations, contractors and the public: we take pride in being part of something so meaningful, that touches millions of lives.    

 Just as we design our services around the needs of our customers, we place our people at the heart of our organisation. That’s why when you join us, you’ll be empowered and given the right support to help your career grow.   

 As one of the UK’s Best Big Companies to work for, we’re all connected to our values: Collaborative, Adventurous, Reliable and Energetic. We care about our people, our purpose, and your progress.   

We strive to offer a fantastic colleague experience, where every voice is heard, and every colleague is supported and respected. Wellbeing, diversity and inclusion is at the centre of this, so when you join us, you can connect with our Lived Experience Networks who help us to bring our authentic selves to work.   

We welcome applications from people of all backgrounds and circumstances. We are committed and proud to be a flexible employer and will endeavour to offer a working pattern that suits you wherever possible, whether that be hybrid working, flexible hours, job sharing and more.   

 Ready to join us on our journey to be a catalyst for better health? Apply today and see where the NHSBSA can take you.   

We are people connected to care.

Detailed job description and main responsibilities

1.    Undertaking enquiries relating to all allegations of fraud received by the NHSBSA Loss & Fraud Prevention (LFP) Team. You will carry out all relevant initial enquiries to establish whether there is evidence of a criminal offence which requires you to:
 
·         Analyse possible avenues and methods of investigation to obtain evidence through various relevant means.
 
·         Establish contact with witnesses where you will be responsible for undertaking interviews to obtain witness statements and exhibits.
 
·         Planning and conducting audio recorded interviews with suspects either at police stations or NHS premises in accordance with the Police and Criminal Evidence Act (1984).
 
·         Assist in the construction of prosecution files by completing MG forms.
 
·         Maintain investigation files and evidence with due regard to the Criminal Procedures Investigation Act 1996, including management and disclosure of unused material in accordance with the act.
 
·         Monitor the recoveries of monies from closed referrals.
 
2.    Record all referrals (Information Reports) and intelligence received in accordance with NHSBSA documented procedures and guidance from the NHS Counter Fraud Authority (NHSCFA) onto the relevant system.
 
3.    Manage and prioritise all referrals, ensuring the relevant data protection requests are undertaken and electronic case files are created to record all actions taken.
 
4.    To undertake compliance checks with NHSBSA Service Areas relating to suspicions of frauds and assist in the production of witness statements and exhibits from internal and external sources.
 
5.    Undertake checks with external intelligence agencies such as Equifax, Lexis, Land Registry, General Registry Office to obtain information.
 
6.    To undertake data input duties to ensure computerised records are kept up to date and accurate at all times.
 
7.    Providing efficient and comprehensive tape transcriptions resulting from criminal investigations undertaken by the NHSBSA Fraud Specialists (FSs).
 
8.    To produce reports for NHSBSA Service Areas and external agencies on the number of referrals received, progressed and outcomes.
 
9.    Provide administration support at internal meetings such as:
 
·         Sprints where you will support the Fraud Specialist by taking notes and updating on where the project is and feedback any progress or risks that have been identified to the fraud specialist.
 
·         Monthly LFP Team meetings, circulate agenda, book meetings, take notes and any actions.
 
·         Fraud forum meetings such as NHS Pensions, LPR meetings, Loss & Fraud Operational Control Group meeting and Service Area meetings where you will book meetings, circulate agenda, provide apologies, read actions, take minutes and/or actions as required and monitor progress of actions.
 
10.  Undertake bribery awareness activities such as updating processes, sharing materials on Yammer and My Hub, research to assist in presentations.
 
11.  Monitor and progressing alerts and advance warning by:
 
·         Recording alerts and email as per the documented process and complete the required actions such as circulation to members of NHSBSA.
 
·         Review NHSCFA website each month to see if any new guidance has been released and update guidance documents (CLUE, Counter Fraud Manual) and feed this back in the Teams Channel we have so people are aware and amend any documented processes.
 
12.  To understand current policies, guidelines and procedures which relate to the fraud function within the NHSBSA. Ensuring all duties are carried out in accordance with the correct procedures and policies, observing strict confidentiality in all matters.
 
13.  Monitor and respond to the generic mailboxes which will include responding to all emails, allocating to relevant team members and ensure the emails are responded to. You will respond to requests as per the Referral for Investigation documented process ensuring all emails are actioned with the 10 working days and saved in the relevant folders as per the documented process.
 
14.  To follow guidance and work within defined national and local standards
 
15.  Assist in the delivery of the Cabinet Office National Fraud Initiative (NFI). You will be responsible for completing the following:
 
·         Work with services to upload data.
·         Monitor progression of data matches.
·         Monitor progression of Information Requests.
·         Reset of passwords and create accounts.
·         Deal with NFI correspondence such as consultations.
·         Arrange meetings with NFI representatives and Service Areas to discuss data matching.
 
16.  Responsible for the updating of Yammer and My Hub this will include circulating articles on successful NHS fraud prosecutions, articles on how staff can protect themselves from becoming a victim of crime and sharing guidance from fraud agencies such as Action Fraud and NHS Counter Fraud Authority (NHSCFA).
 
17.  Assist the NHSBSA LFP team in completing fraud awareness presentations, you will be responsible for arranging the sessions and collating and recording feedback from awareness sessions to ensure future presentations are improved based on the feedback received.
 
18.  Assist the NHSBSA LFP team in the delivery of NHSBSA Fraud Forums across the NHSBSA; you will be responsible for arranging the meetings, recording actions, and circulating the agenda.
 
19.  Co-ordinate the review of processes and policies within the LFP Team and test them to ensure they are robust.
 
20.  Responsible for personal development and undertake relevant training as identified by line management.
 
21.  Work outside normal office hours when required, which will occasionally include travel and overnight absence from home.
 
22.  To occasionally work in circumstances that are potentially hazardous and where there is potential to encounter hostile situations (interviews under caution).
 
In addition to the above accountabilities, as post holder you are expected to
 
1.    Undertake additional duties and responsibilities in line with the purpose of your role and as agreed by your line manager.
 
2.    Demonstrate NHSBSA values and core capabilities in all aspects of your work.
 
3.    Encourage an environment where your own and colleagues’ safety and well-being is promoted.
 
4.    Contribute to a culture which values diversity and inclusion.
 
5.    Follow NHSBSA policies, procedures, and protocols as they apply to your role.
 
 

Person specification

Personal Qualities, Knowledge and Skills

Essential criteria
  • 1. IT literacy with knowledge of generic software packages (Microsoft Word, Excel, etc.) and experience of using word processing and spread sheet software.
  • 2. Experience of transcribing audio CDs
  • 3. Demonstrate knowledge of investigative procedures with an up to date knowledge of systems and processes.
  • 4. Accurate with the ability to prioritise own workload and work independently within established parameters.
  • 5. Able to work independently or as part of a team.
  • 6. Ability to meet deadlines.
Desirable criteria
  • 1. Advanced skills in Microsoft Office Packages.
  • 2. Experience of transcribing interviews under caution.
  • 3. Have an understanding of the practical application of all relevant legislation in relation to the investigation and prosecution of suspected fraud and corruption offences

Experience

Essential criteria
  • 1. Experience of working within clerical / office environment
  • 2. Practical experience of data collection, validation and analysis.
  • 3. Experience of handling sensitive data.
Desirable criteria
  • 1. Worked in the NHS or other large organisation

Qualifications

Essential criteria
  • 1. Minimum of 5 GCSEs or equivalent at grade C or above including Maths and English Language, or can demonstrate equivalent work experience or further education training.
  • 2. NVQ level 3 or equivalent in a relevant discipline.
Desirable criteria
  • 1. Typing/ Audio transcribing qualification (AMSPAR/ RSA 3 or equivalent experience).
  • 2. Hold an NHS Accredited Counter Fraud Specialist status.

Employer certification / accreditation badges

LGBTQIE Top 100 2023LGBTQIE Gold Award 2023Menopause Friendly EmployerDisability confident leaderArmed Forces Covenant Gold AwardENEI Gold '22Better Health at Work AwardStep into healthCarer Confident -AccomplishedStonewall Top 100 Employers in 2023UK's 25 Best Big Companies 2023Care Confident EmployerNot-for-profit bodies Top 5 organisations 2023

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Aimee Moore
Job title
Senior Loss & Fraud Officer
Email address
[email protected]
Telephone number
07557459898
Additional information

Karen Wallace

Fraud Specialist

[email protected]

0191 229 3659 or 07435877398

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