Job summary
- Main area
- Breast Services
- Grade
- NHS AfC: Band 3
- Contract
- Fixed term: 6 months
- Hours
- Full time - 37.5 hours per week
- Job ref
- 297-6102438-C
- Employer
- Gateshead Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Queen Elizabeth Hospital
- Town
- Gateshead
- Salary
- £22,816 - £24,336 pa pro rata
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Medical Secretary - Breast Services
NHS AfC: Band 3
In the event of excessive applications being received this vacancy may close earlier than the stated closing date, you are encouraged to submit your application as soon as possible
IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM
All references from current and previous employers will be sought and MUST cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Where possible this should be from two separate employers. Failure to complete this section may result in your application not being processed.
PLEASE NOTE it is a requirement of this Trust that all successful applicants pay for their DBS certificate if a check is required for the post. This will be done through deduction from your monthly pay over a maximum of three months. It is also a requirement that all successful applicants register or are registered with the DBS update service where a DBS is required.
All new entrants to the NHS will be appointed on the minimum of the pay scale in line with Terms & Conditions.
Job overview
This is an exciting opportunity to join our admin team, working across our Breast Services.
We are looking to recruit a highly motivated and skilled secretary, who will work as part of the Breast Services Admin Team and collectively supports the Breast Radiologists/Breast Surgeons/Breast Care Nurses to provide an efficient and high quality service throughout the Breast Cancer pathway.
Previous applicants need not apply
Please note the Trust is not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. You are requested to consider this when making your appliction. Please visit Gov.UK for further information.
Main duties of the job
The post holder will be expected to manage and prioritise their own work on a daily basis and to use their initiative and discretion, working closely with other admin team members.
The successful candidate will frequently be expected to interact with a wide number of staff from across different services, so the ability to work as part of a team is a key aspect of the role.
The ideal candidate will have previous relevant NHS experience in a secretarial or admin role and will have excellent communication and interpersonal skills, good word processing/typing skills and working knowledge of Microsoft Packages.
Working for our organisation
Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead.
Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients.
We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region.
Our values should be the ‘golden thread’ which runs through everything we do – they are the core of who we are. Our five values can easily be remembered by the simple acronym ICORE; Innovation, Care, Openness, Respect, Engagement.
We have a number of staff networks including the BAME network, D-Ability network, LGBTQ+ Network and the Women’s Network, to challenge us and help us to constantly improve. Our armed forces network is one of our emerging networks.
The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our ‘Balance’ programme balancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.
Detailed job description and main responsibilities
- Provide a high quality clinical typing service, minutes from meetings, populate information into report templates and update routine information in procedural documents etc.
- Action tasks arising from typing; including updating systems, completing required documentation and ITP & image transfer.
- Provide information to assist performance reporting and resolution of queries or complaints as required.
- To contribute to the breast services admin team to ensure the effective and efficient delivery of the clinical administration function.
- Providing cover and assistance to the wider team where necessary as deemed by the Admin Manager.
Person specification
essential
Essential criteria
- NVQ 2 Certificate in Business Administration or equivalent experience
- RSA 2 in Typing or Word Processing or equivalent experience
- Minimum of 1 year’s typing experience
- Experience of working in NHS or healthcare environment
- Experience of working in secretarial or office environment
- Experienced in using Microsoft Office packages
Desirable criteria
- Knowledge of administrative systems and procedures
- Ability to demonstrate good organisational planning skills
Experience
Essential criteria
- Experience of working in NHS or healthcare environment
- Experience of working in secretarial or office environment
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Louise Jefferson
- Job title
- Administration Manager
- Email address
- [email protected]
- Telephone number
- 01914450000
- Additional information
ALT Contact - Allison Wise, Breast Screening Programme Manager
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