Job vacancy: Finance Assistant, NHS Business Services Authority, Fleetwood

Job summary

Main area: Finance Administation
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 914-BSA4699

Employer: NHS Business Services Authority
Employer type: NHS
Site: Hesketh House
Town: Fleetwood
Salary: £22,816 - £24,336 per annum
Salary period: Yearly
Closing: Today at 23:59

Finance Assistant

NHS AfC: Band 3

Detailed job description and main responsibilities

The holder of this post will work within the NHS Business Services Authority’s (NHSBSA) Pensions Operational Finance Section providing key
financial support in delivering the objectives of the team, and ensuring robust financial reporting and reconciliation processes are developed and
maintained. This will require data input and transfer, data interrogation and analysis, collation of financial information from a range of systems and
production of reports.

The post holder will be required to deliver high quality customer service; including communicating effectively with customers and stakeholders.
The post holder will ensure the accuracy and timeliness of the output, working within agreed timetables, using independent judgement where
necessary, and exercise decision-making on a day to day basis.

In this role, you are accountable for:
1. Assisting the Senior Finance Officers and Finance Officers in delivering the core accounting activities across Pensions Financial Operations
utilising the Authority’s finance system and its’ associated reporting tools.

2. Assisting in performing a range of financial reconciliations against control accounts and employer customer accounts.

3. Ensure all income and expenditure is accurately recorded, reconciled and authorised on a month by month basis.

4. Producing sales ledger invoices and credit notes by undertaking data uploads or manual keying of information accurately and in line with KPI
timescales. Ensure that the agreed process and policy guidelines are followed in relation to invoice type.

5. Updating and maintaining customer account details within a range of systems, ensuring information in relation to the account is accurately
recorded and a clear audit trail is maintained.

6. Delivering continuous improvement to the business processes by utilising financial and IT skills from the reporting capabilities and
functionality of Integra and Compendia, thus contributing to service improvement through networking and building effective working
relationships with customers, both internal and external.

7. Encouraging a culture of continuous improvements by ensuring that procedures are constantly reviewed, developed and maintained and
adhered to and ensures that suggestions for improvement are submitted in accordance with best practice, policies and procedures.

8. Investigate and resolve complex enquiries providing assistance and help as required to other team members.

9. Liaison with internal and external auditors regarding interim/annual account queries.

10. Effectively communicate with internal and external customers resolving technical and escalated queries by telephone, email and
correspondence.

11. To participate in business wide projects, contributing to service developments and growth.

12. Develop knowledge and understanding of NHS Pension Scheme Regulations, HMT guidance relevant business/work plans.

13. Maintain and be accountable for safe working environment in accordance with NHSBSA Health and Safety policy.

14. Ensure procedures are developed, maintained and adhered to.

15. Be accountable for their own personal development needs in order to be fully equipped to meet future management and organisation needs.
Actively seek development opportunities.

Person specification

Qualities, Knowledge & Skills

Essential criteria

IT Literate - Experience of Microsoft Office (Word, Excel)
Experience of Financial processing systems
Excellent communication skills
Numerate and analytical skills
Can work on own initiative

Desirable criteria

Experience of a multi-functional Finance System, preferably Integra
Experience of the control of data transfer between systems and control processes
Ability to take responsibility for own actions

Experience

Essential criteria

Able to work to strict deadlines and guidelines
Experience working in an office environment
Can prioritise workload
Posting of Income and Expenditure to relevant ledgers
Communicating with Stakeholders and customers

Desirable criteria

Experience in a relevant financial position
Experience reconciling and collating data
Able to document procedures
High volume processing experience

Qualifications

Essential criteria

5 GCSE's or equivalent including Maths and English

Desirable criteria

Actively studying AAT (minimum intermediate level) or equivalent demonstrable experience

The NHSBSA is passionate about creating a diverse and inclusive organisation, which is a great place to work and truly reflects the diversity of our customers. We welcome applications from talented people of diverse characteristics including age, disability, gender identity and expression, race or ethnicity, religion or belief, sexual orientation, or any marginalised group. We also welcome applications from all those in the Armed Forces Community.

At the NHSBSA we pride ourselves on being a Disability Confident Leader, Stonewall Top 100 employer and we’ve recently been awarded the Employers Network for Equality and Inclusion Gold Standard benchmark.

We offer an invitation to the first stage of the selection process for people with disabilities that wish to be considered under the Disability Confident scheme, and for members of the Armed Forces Community, where all of the essential criteria in the person specification are met.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

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