HealthJobsUK

Job overview

An exciting post for a Team Secretary  has become available within the Mental Health Division in our Local Primary Mental Health Service. 

The post holder will be responsible for updating databases on excel or equivalent systems as directed and will assist in collation and analysis of information to provide a comprehensive, efficient and effective high quality service and will.

Be first point of contact ensuring a professional and positive attitude at all times.

Facilitate, taking minutes and preparing all relevant paperwork.  Produce accurate and well presented correspondence, reports, minutes and other material as appropriate.

Main duties of the job

To undertake general office duties  as and when required.  including tasks such as managing emails, photocopying, dealing with telephone enquires, providing secretarial cover during periods of absences.

The post holder will communicate with the team on a regular basis as well as third party agencies families and patients. 

Organise and plan daily schedules, dealing with sensitive and confidential information appropriately, and utilising diplomacy at times.

Maintenance of office diaries including the organising of internal, multi directorate, multi-agency, and multi partnership meetings venues. Attendance of meetings and minute taking and identify items which require follow up and action and refer to the appropriate person.

Attend team brief and other meetings. Prepare papers, record and transcribe minutes of meetings as required.

Assist in undertaking tasks to support their workload and reduce wherever possible and provide accurate and well presented correspondence, reports and letters.

Open incoming mail while keeping a record of incoming and outgoing mail.  Maintain a comprehensive filing system.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board. 

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.