Job summary
- Main area
- Personal Assistant
- Grade
- NHS Afc: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 495-ICB-5866SP-C
- Employer
- NHS Frimley Integrated Care Board
- Employer type
- NHS
- Site
- King Edward VII
- Town
- Windsor
- Salary
- £29,970 - £36,483 pa
- Salary period
- Yearly
- Closing
- 27/11/2024 23:59
Employer heading
Personal Assistant
NHS Afc: Band 5
NHS Frimley Integrated Care Board was formed on 1 July 2022 under the Health and Care Act 2022, replacing NHS Frimley Clinical Commissioning Group.
The ICB is the new statutory NHS organisation responsible for planning and delivering health and care services. It will work collaboratively with partner organisations including the voluntary, community and social enterprise sector, people and communities across the Frimley Health and Care Integrated Care System (ICS).
We value and promote diversity and are committed to equality of opportunity for all. We believe that the best employers are those that reflect the communities they serve. We want to increase the diversity of our NHS leadership and particularly encourage applications from women, people from Black, Asian and Minority Ethnic communities, LGBT communities, younger candidates and from people with lived experience of disability, who we know are all under-represented in these important roles.
We are committed to delivering a trustworthy, flexible and responsible staff culture.
Job overview
An exciting role as PA to the Chief Nursing Officer Directorate has become available. You will be part of the Chief Executive Office and work with the Senior Business Manager and Business Support Team. Duties will include proactive diary management support to the Deputy Chief Nursing Officer, Director of Learning Disabilities, Mental Health and Children and Young People and Director of Primary Care Development which will also include other senior members of the team as required. You will also be responsible for effective administration of key meetings and correspondence for the assigned Directors as well as all administrative support duties including management of databases and advanced level use of Office IT packages such as word, excel, outlook and power point.
Please note: the vacancy may close early if a high number of applications are received.
Main duties of the job
If you are able to work on your own initiative, are organised and flexible, skilled with IT, a quick learner, and able to set up new systems, we would like to hear from you. Interest in, and experience of, working in the NHS or a local authority would be an advantage.
Working for our organisation
NHS Frimley Integrated Care Board offers excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working.We commit to:
- Delivering a trustworthy, flexible and responsible staff culture
- Helping you work at your best to deliver improved health and wellbeing to our communities
- Ongoing staff support and reviews to ensure we can adapt to evolving needs
- Engaging with our staff and responding to what we hear
We enjoy a forward thinking and innovative culture as part of the Frimley health and Care ICS and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills.
We value and promote diversity and are committed to equality of opportunity for all. We believe that the best employers are those that reflect the communities they serve. We want to increase the diversity of our NHS leadership and particularly encourage applications from women, people from Black, Asian and Minority Ethnic communities, LGBT communities, younger candidates and from people with lived experience of disability, who we know are all under-represented in these important roles.
Detailed job description and main responsibilities
Please see attached job description for full details.
Interviews are likely to take place week commencing 4 September 2024 and will be held by Emma Sanford Senior Business Manager/EA to the Chief Executive and Chair and Sarah Douglas, Business Manager to the Chief Nursing Officer.
For an informal discussion about the role please contact Emma Sanford, Senior Business Manager and Executive EA to the Chief Executive and Chair, NHS Frimley on 07901 543148.
Person specification
Qualifications
Essential criteria
- Knowledge of full range of administrative and organisational policies, acquired through training and relevant experience to degree level or equivalent.
- Educated with an administration qualification and/or organisational efficiency qualification or has equivalent and relevant experience.
Knowledge and experience
Essential criteria
- Excellent organisational and time management skills organised and systematic in approach and highly attentive to detail.
- Evidence of continuing professional development.
- Demonstrable experience of supporting a manager to coordinate a budget, working knowledge of NHS financial process requirements would be beneficial.
- Excellent keyboard skills.
- The ability to remain calm and professional under pressure.
- Can work independently and as a part of a team.
Skills Capabilities & Attributes
Essential criteria
- Good communication skills with the ability to listen and articulate clearly and concisely on a variety matters.
- Ability to communicate effectively with all levels of staff and confidence to communicate with Senior Managers.
- A good level of analytical skills and the ability to record and interpret qualitative and quantitative data from a wide range of sources and present in a clear concise manner.
- Ability to analyse numerical and written data, assess verbal, written, numerical and draw appropriate conclusions.
- Demonstrates sound judgement in the absence of clear guidelines or precedent, seeking advice as necessary from the Senior Business Manager/s when appropriate
- Ability to work on own initiative and organise workload, allocating work as necessary, working to tight and changing deadlines.
- Ability to make decisions autonomously, when required within scope of responsibility.
Values and behaviours
Essential criteria
- Able to make a connection between their work and the benefit to patients and the public.
- Ability to operate in a value-driven style consistent with the values of the public services and specifically with the new organisational values.
- Works across boundaries, looks for collective success, listens, involves, respects and learns from the contribution of others.
- Values diversity and difference; operates with integrity and openness.
- Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others.
- Consistently looks to improve what they do, look for successful tried and tested ways of working, and also seeks out innovation.
- Actively develops themselves and supports others to do the same.
- Needs to have a thorough understanding of and commitment to equality of opportunity and good working relationships both in terms of day-to-day working practices, but also in relation to management systems
- Self-awareness in teams of emotional intelligence, biases, cultural intelligence and personal triggers with cultural sensitivity and awareness.
- Values diversity and difference operates with integrity and openness.
- Embrace change, viewing it as an opportunity to learn and develop.
- Demonstrates honesty and integrity and promotes organisational values.
Other
Essential criteria
- Ability to work flexible and travel to meetings and venues where required.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Emma Sandford
- Job title
- Business Manager/ Executive PA
- Email address
- [email protected]
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