Job summary
- Main area
- Financial Accounts
- Grade
- Band 3
- Contract
- Fixed term: 12 months (Maternity Cover: 12 months)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 384-SB-HPL-EMF17295
- Employer
- Healthcare Partners Ltd
- Employer type
- Private Sector
- Site
- Healthcare Partners Ltd
- Town
- Guildford
- Salary
- £25,275 - £26,937 Per annum (pro rata)
- Salary period
- Yearly
- Closing
- 30/10/2024 23:59
Employer heading
Accounts Payable Finance Assistant - Maternity Cover (12mnths)
Band 3
Job overview
Job Purpose
The Accounts Payable/Finance Assistant Clerk will provide essential support to the accounts payable team, ensuring accurate management of the accounts payable ledger, processing purchase requisitions, and acting on Oracle notifications. The successful candidate will be highly motivated, possess excellent written and verbal communication skills, and demonstrate proficiency in Excel (minimum of intermediate level). This role is critical in ensuring timely supplier payments and maintaining strong relationships with internal and external stakeholders.
Main duties of the job
Finance
· You are required to comply with Healthcare Partners Limited, Standard of Business Conduct policy and the NHS Codes of Conduct and Standards of Business Conduct for Staff and you are required to declare all situations where you (or a close relative or associate) have a controlling interest in a business (such as a private company, public organisation, other NHS organisation or voluntary organisation) or in any other activity which may compete for an Healthcare Partners Limited contract to supply goods or services to the company.
Confidentiality
- All employees must respect and protect the confidentiality of matters relating to patients or other members of staff and must comply with the requirements of the Data Protection Act (1998). Further details are available from Healthcare Partners Limited’s Data Protection Act Designated Officer.
- Password security is of vital importance in protecting data held on computer. Any member of staff who divulges their personal password will be subject to disciplinary action and may be dismisse
Working for our organisation
Established in 2018, Healthcare Partners Ltd (HPL) is a wholly-owned subsidiary of the Royal Surrey NHS Foundation Trust.
We offer a consultative, collaborative approach — based on a genuine desire to make healthcare provision outstanding, and respecting the opinions and skills of our fellow clinical professionals to produce exceptional outcomes.
We are a substantial company in our own right, with an annual turnover of around £50m and over 80 staff. We partner with other healthcare providers throughout the UK in both the public and private sectors, reinvesting our profits and savings back into the NHS.
At Healthcare Partners Ltd, the patient is at the heart of all we do. We’re proud to be part of the NHS, helping to make healthcare better.
Detailed job description and main responsibilities
The Role:
The Payable/Finance Assistant position will have a pivotal role within the Finance Department.
Job Duties:
The Accounts Payable/Finance Assistant Clerk will provide essential support to the accounts payable team, ensuring accurate management of the accounts payable ledger, processing purchase requisitions, and acting on Oracle notifications. The successful candidate will be highly motivated, possess excellent written and verbal communication skills, and demonstrate proficiency in Excel (minimum of intermediate level). This role is critical in ensuring timely supplier payments and maintaining strong relationships with internal and external stakeholders.
If you would like to discuss this role please contact Brian Wallen by emailing [email protected] or by contacting Tel: 01483 571122 Ext. 3175.
Key Responsibilities:
- Accounts Payable Ledger Management:
- Support day-to-day operations of the accounts payable ledger.
- Reconcile supplier statements and investigate invoice discrepancies.
Invoice and Payment Processing:
- Assist in resolving creditor issues such as missing invoices, pricing discrepancies, and other invoice-related queries.
- Ensure timely processing of payment runs to meet agreed payment terms and secure prompt payment discounts.
Oracle System Management:
- Maintain accurate purchase requisitions within the Oracle system.
- Act on Oracle notifications and advise colleagues on next steps for requisitions, receipting, and purchase orders.
Supplier Communication:
- Liaise with suppliers and internal teams to ensure smooth processing of transactions.
- Address payment delays and escalate any issues as necessary.
Compliance and Reporting:
- Ensure all processes comply with financial policies and procedures.
- Support the production and follow-up of Oracle creditor and purchase order reports.
Collaboration and Training:
- Collaborate with other departments such as procurement and clinical teams to resolve payment issues.
- Assist in training new staff on accounts payable processes within the broader Healthcare Partners team.
Qualifications:
We will provide study support towards accountancy qualifications such as AAT, CIMA and, ACCA etc.
Person specification
Qualifications
Essential criteria
- English and Mathematics to O/GCSE level or equivalent or good standard of education
Desirable criteria
- A Levels or equivalent
- Studying for a Finance/Accountancy qualification
Knowledge
Essential criteria
- 3 years sound track record of operating an accounts payable function in a large, complex organisation
- Experience of analysing complex data (ideally accounts payable data)
- Must have a good level of competence and skill in Oracle systems and IPROC
- Experience of accounts payable in an environment where obtaining stakeholder agreement through influence rather than mandate is required.
Documents to download
Further details / informal visits contact
- Name
- Brian Wallen
- Job title
- Manager
- Email address
- [email protected]
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