Job summary
- Main area
- Asset Management
- Grade
- Band 5
- Contract
- Fixed term: 5 months (To end 31st March 2025)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 151-LC244
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Frimley Park
- Town
- Frimley
- Salary
- £31,469 - £38,307 per annum including HCAS
- Salary period
- Yearly
- Closing
- 06/11/2024 23:59
Employer heading
Estates Asset Officer
Band 5
Job overview
This rewarding role offers a fantastic opportunity for you to join the successful and well regarded Estates & Facilities management (EFM) team at Frimley Health. Operating the asset register within the Trust’s Computer Aided Facilities Management (CAFM) system, Planet FM system, and leveraging this data to deliver service improvements, efficiencies and savings to the Trust.
Main duties of the job
The post holder will:
Be responsible for capturing, managing, and running the asset register ensuring that its content is an accurate and comprehensive reflection of the estate.
Expand the scope and functionality of the asset dataset providing maintenance and procurement insights, improvements to the EFM service and compliance assurance.
Build and maintain relationships with internal teams to promote and champion the asset register ensuring engagement and further embedding the processes within the directorate.
Provide support to the EFM Information Manager administering, configuring and reporting from the CAFM system to meet service needs.
Frimley Park is a part of the new hospital programme and development of effective asset management processes and data exchange will be a crucial element in ensuring that the decommissioning of old build stock, transition to and ongoing operations in the new hospital are successful.
Working for our organisation
There’s never been a more exciting time to build your career at Frimley Health, one of the country’s largest and most respected trusts
Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.
We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.
We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June and we are already beginning to reap the benefits of this ambitious investment.
We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other.
Detailed job description and main responsibilities
Please refer to job description/ person specification attached for full list of tasks and responsibilities of role .
Person specification
Qualifications
Essential criteria
- Bachelors degree as minimum or equivalent job experience
Specific Competencies
Essential criteria
- Able to manage and coordinate multiple Databases and adapt to changing environments and needs;
- Advanced level of Microsoft Office suite, including Word, Excel, Project, PowerPoint, Visio and E-mail;
- Able to identify common equipment types used within the M&E infrastructure of an acute healthcare facility.
- Proven written and verbal communication skills with ability to interact effectively with internal and external customers, stakeholders, business representatives, technical and operational staff at all levels.
- Self-motivated individual, with the ability to balance quality deliverables against challenging deadlines
- Acute attention to detail, the ability to concentrate for long periods of time and a methodical approach.
Desirable criteria
- Broad understanding of the NHS, its organisation, roles and responsibilities; Knowledge of health and social care issues and priorities;
FUNCTIONAL EXPERIENCE
Essential criteria
- Experienced in pragmatic application of the disciplines, tools and methodologies associated with Planet FM, GS1, SFG20 and Asset Databases.
- Experienced in developing and maintaining effective working relationships with internal and external stakeholders at all levels;
- Managing competing demands and time-critical schedules, prioritising simultaneous issues and evaluating alternative action plans
- Development, implementation and configuration of complex tasks through planning and preparation
- Experience of working in a busy office environment.
- Experience of working with label printers and associated software
- Good analytical and numerical skills
Desirable criteria
- Experience of the facilities management or construction industry
- CAFM experience, such as PlanetFM.
- Experience with GS1 and SFG20
- Experience of on-boarding assets and maintenance schedules resulting from large capital projects
- Familiarity with using assets level data to support the performance of maintenance contracts.
- Experience of process mapping to identify issues and formulating proposals to resolve them
- Work within the NHS/Acute Trust and the Community
- Familiarity with scenario modelling to support future procurement specification decisions and maintenance requirements.
Values & Behaviour
Essential criteria
- Values and behaviours mirror those of the Trust's 'Committed to Excellence', 'Working Together', 'Facing the Future'
Special Requirements
Essential criteria
- May be required to work out of hours
- Able to travel and work across sites
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Carl Gibbons
- Job title
- EFM Information Manager
- Email address
- [email protected]
- Telephone number
- 0300 613 4103
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