Job summary
- Main area
- Surgery, Urology & Vascular
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 25 hours per week (This role is required 5 days a week. The suggested hours are between 0930 and 1430 hrs - these can be discussed.)
- Job ref
- 151-DV-339
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Frimley Park Hospital
- Town
- FRIMLEY
- Salary
- £24,008 - £25,553 per annum pro rata INCL HCAS
- Salary period
- Yearly
- Closing
- 04/07/2024 23:59
Employer heading
Assistant Workforce Coordinator - Surgery
Band 3
Job overview
We are looking for an enthusiastic, proactive and motivated administrator to work alongside the Workforce Coordinator & Service Manager in Surgery, Urology and Vascular, supporting the efficient management of our Medical Workforce. This is a newly created role in which the potholder will assist the Workforce Co Ordinator with administration duties surrounding the Medical Rotas, using Health Roster to record sickness and annual leave with direction from the Workforce Co Ordinator and undertaking other duties as agreed.
The successful candidate will have a professional approach, excellent interpersonal and communication skills, and a confidential and compassionate outlook. They will be well organised with the ability to work on their own initiative as well as within a challenging team environment, that is pressured and work to strict timescales in order to meet the needs of the service. The successful candidate will have a good standard of education, excellent keyboard skills and be proficient in Microsoft packages. Training will be provided on in-house systems.
The overall purpose of all posts in the Directorate is to contribute to the effective delivery of patient focused health care. Every member of staff is expected to be flexible in the way they work and to undertake any task or activities that they are competent to do.
Due to the nature of this role, the post holder is required to work hours across 5 days., Monday - Friday
Main duties of the job
To assist the Workforce Co Ordinator with administration surrounding the Workforce Rotas. Using Health Roster to record sickness and annual leave with direction from the Workforce Co Ordinator. Recording sickness and alerting the Workforce Co Ordinator so this can be recorded and actioned.
Working for our organisation
Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.
As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.
We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough. This vacancy is at our tertiary site, the Parapet Breast Unit, in Windsor.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.
Detailed job description and main responsibilities
- Work with the Workforce Co-ordinator and liaise with lead clinicians to maintain a full shift working pattern in line with service and training needs. Assist with updating and ensuring doctors comply with working time directives and do not exceed total working hours allowed by policy.
•
Work with Workforce Co-ordinator and junior doctors to ensure appropriate level of service is provided to wards and outpatient department.
•
Communicate changes to rota and service to relevant parties.
•
Act as a backup/alternative to the central point of contact for consultants, non-career grade doctors, Specialist Registrars and Junior Doctors, providing advice and guidance regarding Trust policies relating to leave and mandatory training.
•
With direction from the Workforce Co-ordinator assist in managing the rota on a daily basis ensuring cover is provided in the event of sickness/absence. Communicating regarding re-deployment staff on a daily basis as necessary in line with working time directive.
•
Work with the Service Manager to ensure that the Outpatients Department, Theatres and other relevant departments are informed of Medical Staff absence and other leave, to ensure clinical commitments are reduced or cancelled as a last resort.
•
With direction from the Workforce Co-ordinator manage the allocation of annual and study leave, ensuring cover is available.
2
•
Participate in the induction of all medical staff when Workforce Co-ordinator is not available.
•
Work with the management team, waiting list team, and outpatient departments to ensure waiting times are achieved as best as possible.
•
Provide cross site cover for Workforce Co-ordinator whilst on leave and cross cover any assistant Workforce Co-ordinator on the opposite site.
•
Work with HR for new doctor inductions and new appointments.
•
Arrange inductions for new doctors and IT access and ensure all access is complete before starting.
•
Recording of sickness absence together with sending out appropriate paperwork to enable return to work interviews can be arranged.
Person specification
Qualifications
Essential criteria
- GCSE English and Maths pass or equivalent
- NVQ Level 3 Administration or equivalent practical knowledge or A levels
Experience
Essential criteria
- Experience of working in a busy office environment
- Experience of a busy environment and dealing with the various stakeholders including, Consultants and Junior Doctors as well as admin team
Desirable criteria
- Experience of working in the NHS either in a hospital, private practice or for a GP
- Experience in a clinical setting
Skills
Essential criteria
- Ability to prioritise and manage workload efficiently without supervision
- Working under pressure
- Ability to build credible relationships with all levels of medical staff and management
- Excellent organisation skills
- Excellent interpersonal skills
Essential and Diserable
Essential criteria
- Experience with dealing with rotas
- Experience with dealing with clinicians
- Admin experience
- Worked in a high paced role
Desirable criteria
- Worked within NHS environment
- Experience of working with Health Roster
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Julie Woodhams [email protected]
- Job title
- Workforce Coordinator General Surgery & Urology
- Email address
- [email protected]
- Telephone number
- 07393240671
- Additional information
If you have any queries regarding this post, please email -
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