Job overview

To act as the  Senior Medical Administrator for Consultant Psychiatrists  within our team.  Ensuring prompt and efficient admin and secretarial support is provided.

Suitable for someone who is able to co-ordinate and prioritise work effectively, and provide support, motivation, and guidance to other team members.

Suitable for someone who is passionate about providing excellent customer service. 

Suitable for someone who enjoys working as part of a team but is also happy to work automatously. 

Main duties of the job

· Provide dedicated support to the team’s consultants with diary management, report and letter writing, inputting onto the electronic patient record system and other duties as listed below.

· Take and transcribe a wide range of meeting minutes in an accurate and timely manner

· Receive and process referrals to the relevant clinician and system(s)

· Update case notes on patient record system as required

· Undertake regular managerial supervision and appraisal of administrators within the team, in conjunction with Band 5, if applicable

· Monitor annual leave requests and sickness absence for manager, as required

· Extract data from data warehouses

· Type up reports incorporating graphics and tables as required

· Type all letters dictated or provided by the team

· Book appointments on the patient record system for clinics and individual consultations, coordinating and arranging links for virtual meetings as required

· Answer telephone calls and relay any messages in a timely manner

· Creating bespoke documents for the team, such as leaflets etc.

· Arrange team events, as required

 · Monitor data quality of administrative input Provide cover for other colleagues in the admin team as required for short absences due to annual leave or sickness. Admin support for consultants is restricted to SABP caseloads only and does not extend to private consultancy work

· Competent with Microsoft Word, Excel, PowerPoint, Teams, Outlook

Working for our organisation

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.

We are one of the top 10 Mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.

Please note that we reserve the right to close posts as soon as sufficient applications are received.

We look forward to receiving your application!