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Detailed job description and main responsibilities

Detailed job description and main responsibilities

• Be the lead specialist for their area of work advising and directing staff and senior management on all matters relating to specialist area;
• Work at a senior level within the PMO Team in a highly pressured environment;
• Lead one or more significant projects within the programme ensuring they are planned, managed and evaluated in a timely and effective way to ensure high quality of delivery across their portfolio of projects;
• Be the lead expert for one or more workstreams within a programme and will be expected to advise the organisation and external stakeholders in the details of the programme, best practice across the national and international community and the best ways of implementing practice on a local level;
• Have considerable flexibility and autonomy in taking forward their specialist area within the parameters of the scope of the overall piece of work;
• Be expected to be an expert in the field, with credibility at all levels to ensure successful implementation of Trust and pan ICS models of care;
• Be responsible for leading the review of a discrete area of acute and specialist care, interpreting evidence and national guidance and formulating into new models of care and action plans to bring about the implementation of these models;
• Responsible for identifying and reporting on issues and risks and undertaking mitigating actions;
• Take responsibility for the accuracy, timeliness, reliability and appropriateness of data ensuring quality decisions can be made;
• Take a lead for analysis and reporting of specific target areas as agreed;
• Chair project team groups;
• Be responsible for the production of strategic reports and briefings for the project’s Senior Responsible Officer, Clinical Lead, and other stakeholders as appropriate.

Project Management, planning, policy and service development

• Lead the delivery of projects within the programme, ensuring that they achieve their objectives and are delivered to high quality standards, within target timescales and within budget; 
• Negotiate programmes to be delivered as part of the business planning process;
• Develop business plans that include objectives and outcomes, areas of programme activity, criteria to evaluate success, timescales, risks and mitigating actions, and a human and financial resource plan for delivery;
• Direct the planning and allocation of work and monitor work programmes to ensure that they are delivered according to the agreed timetable, quality standards and budget;
• Set targets and monitor performance and provide quality assurance;
• Create and deliver long-term (up to three years) strategic plans for the introduction of new and changed practices within the Trust’s services;
• Adapt local plans and priorities in line with national guidance, protocols and priorities, taking a keen interest in the political environment and the impact this has on programmes in the Trust and ICS;
• Interpret data from various sources, including national guidance, to inform the development of project documentation, such as a comprehensive case for change;
• Identify accurate and reliable evidence relevant to the project from the large amount of complex information available from sources such as the academic literature and NHS information systems such as HES and SUS, and the Model Hospital;
• Interpret information provided by stakeholders such as clinical experts and patient representatives, exercising judgement over the information received and challenging the reliability of the source as appropriate;
• Agree key performance indicators for projects/programmes;
• Work with members of the project team to investigate the causes of any variance from target/plan and proactively contribute to the implementation of solutions;
• Participate in relevant external working groups to provide project advice, expertise and support and sharing best practice across external organisations;
•  Propose changes to own job, informing policy and making recommendations for other projects;
• Develop policies in own specialist area with an impact in the Trust and ICS wide;

Financial and Physical Resources

• Support the management of contracts, specifications for tenders and awarding of new contracts; 
• Work to set the annual budget as part of the business planning cycle;
• Ensure that business plans are underpinned by detailed and robust financial plans through budget planning and negotiation of appropriate budgets;
• Actively monitor efficiency metrics and address problems at an early stage;
• Lead the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the project, if applicable;
• Responsible for making recommendations, providing advice and able to prepare strategic reports/briefings for the Associate Director PMO, Steering/Reference Groups and others as required;

Staff Management

• Recruit staff with the correct mix of skills to meet the needs of the programme; 
• Provide management and leadership to a multidisciplinary team or teams, assigning responsibility for individual projects, providing day to day technical support and balancing the workloads of individual team members to achieve the programme’s objectives and targets as identified in the business plan;
• Where necessary support processes such as formal grievance and discipline;
• Provide training on project principles to other teams;
• Work in a matrix management style and foster close working relations with other managers within the Trust and ICS;
• Manage third parties (such as consultants/interims) to ensure deliverables are met in a timely manner and within budget

Information Management

• Develop, implement, monitor and evaluate project/programme information management systems for allocated projects ensuring they are fit for purpose to a range of audiences; 
• Work with members of the project team to develop, refine and implement project data collection systems that will provide accurate and timely data, including quantitative and qualitative data;
• Maintain databases required by the project/programme;
• Contribute to the wider review and development of existing project information management systems to ensure an integrated approach to project/programme management;
• Draft reports summarising status on issues, appraising outcomes, and provide progress reports for the Associate Director PMO;
• Collate as required, qualitative and quantitative information and lead appropriate analysis to develop robust business cases and contribute to project ‘products’;
• Analyse, interpret and present data to highlight issues, risks and support decision making;

Research and Development

• Support the development of an innovation strategy including research and development to identify, develop and promote best practice; 
• Highlight, promote and report innovative approaches to service delivery, particularly their impact on services;
• Test and review new concepts, models, methods, practices, products and equipment;
• Plan, develop and evaluate methods and processes for gathering, analysing, interpreting and presenting data and information;
• Regular horizon scanning of best practice and ways of working within the sector and within project management;
• Provide summaries of recent publications to share with internal and external colleagues where relevant;
• Deliver projects to comply with key performance indicators;