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Detailed job description and main responsibilities

Job summary:

To work within the Procurement Department receiving, checking, and delivering goods on behalf of the Trust in an efficient and effective manner.

Job responsibilities:

Key Tasks & Responsibilities:

·           To receive and check all deliveries against delivery notes.

·           To deliver goods to all wards and departments.

·           To check and receipt all deliveries on to the Purchase Order Processing system quoting delivery note numbers and order references.

·           To manage all NHS Supply Chain returns for the Trust.

·           To access the Purchase Order Processing System to assist with customer queries.

·           To file all delivery notes and GR (Goods receipts).

·           To cover the booking in and issuing of goods in the works stores when necessary.

·           To conduct any such other duties as necessary from time to time for effective provision of a Procurement service.

1.            Communication:

To assist Finance in sorting out queries and discrepancies on invoices and delivery notes.

To assist the buyers with expediting orders by reviewing part orders and discrepancies.

2.            Analytical and judgemental:

To assist in the monitoring, checking, and filing of all call off and standing orders receipts within the Procurement department.

Monitoring paper / pulp / domestic on a weekly basis and compiling spreadsheet on a monthly basis for submission to the buying teams.

3.            Planning and organisational Skills:

To support the Ward Inventory Controller (WIC’s) when necessary to cover for sickness and absence.

To ensure all deliveries of all goods reach the correct destination in a timely manner.

4.            Governance:

Be fully conversant with all Trust policies and procedures, including, Fire, Health and Safety, Disciplinary, Grievance, health and wellbeing

To be fully conversant with all department procedures around receipt and onward delivery of goods.

Ensure all orders are processed according to the Trust Standing Financial instructions and Standing Orders.

5.                  Finance and Resources:

To ensure receipting is undertaken correctly to ensure the smooth delivery and payment for goods and services across the Trust

6.            Leadership and management:

Support the procurement team with the training of new starters and support ongoing training requirements  

7.            Information Resources:

Ensure correct data entry around purchase orders, deliveries and receipting on the Trust e-procurement systems.

Ensure the correct filing of manual and digital information allowing complete visibility within the systems.