HealthJobsUK

Detailed job description and main responsibilities

·         Organise Estates, Facilities and PFI  Divisional Management Team and other Senior Managers diaries where required.

·         Arrange meetings for Managers as required and coordinating the agenda and papers for these including taking of minutes, typing of notes and issuing to attendees and collating action points where possible.

·         To participate in reciprocal cover arrangements for colleagues where appropriate ensuring the Divisional Management Office is appropriately covered during core office hours. 

·         To be responsible, in consultation with the Office Manager, for personal and professional development.

·         To assist in the process of all recruitment documentation from advertisement leading                    appointment, producing induction packs including all necessary Trust Policies and also advising staff on their terms and conditions of employment. 

·         Updating training documents as and when necessary.

·         To assist the Management Team in administering any future Management of Change (MoC) Due Diligence Processes as required

·         To ensure that all correspondence, including police screening forms and references relating, ESR and recruitment forms required for the recruitment process is maintained and actioned in an appropriate manner.

·         Ensure all personal files are maintained and kept up to date as required

·         To ensure that sickness absence, staffing establishment figures/Payroll are kept up to date and forwarded to relevant parties when required.

·         Maintain spreadsheets and databases within the department and provide reports and statistics when required.

·         Typing of correspondence, reports, forms, minutes, rotas and contracts of employment.

·         To respond promptly to all telephone enquiries and routine matters on a day to day basis.

·         To arrange study leave and appropriate travel arrangements for seminars and training events.

·         Co-ordination of appropriate action as necessary for call-off orders and contracts.

·         To coordinate responses and record information as necessary in relation to any divisional complaints

·         The post holder will be required to prioritise tasks and respond to unexpected events changing priorities and adapting work schedules accordingly.