Job summary
- Main area
- Finance
- Grade
- NHS AfC: Band 2
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday,Tuesday,Wednesday,Thursday and Friday)
- Job ref
- 301-JP-24-6197955
- Employer
- Midlands Partnership University NHS Foundation Trust
- Employer type
- NHS
- Site
- Midlands Partnership University NHS Foundation Trust
- Town
- Stafford
- Salary
- £22,383 per annum
- Salary period
- Yearly
- Closing
- 15/07/2024 23:59
Employer heading
![Midlands Partnership University NHS Foundation Trust logo](https://static.trac.jobs/employer-logos/4388.png)
Assistant Creditor Clerk
NHS AfC: Band 2
Job overview
We are seeking to recruit an enthusiastic and motivated individual to work in the Finance Department, based at Stafford. You will work as part of a team to process invoices, raising of Debtors invoices, dealing with queries external and Internal suppliers for Midlands Partnership University NHS Foundation Trust.
Applicants will possess good verbal communication skills, be highly numerate, computer literate and able to work to tight deadlines with accuracy.
This is an excellent opportunity for enthusiastic, proactive and professional individual to join a successful and friendly finance team.
Main duties of the job
Processing invoices, raising of Debtors invoices, dealing with queries external and Internal suppliers for Midlands Partnership University NHS Foundation Trust.
Applicants will possess good verbal communication skills, be highly numerate, computer literate and able to work to tight deadlines with accuracy.
Working for our organisation
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Detailed job description and main responsibilities
KEY RESPONSIBILITIES
- To keep the Creditors Team Leader appraised of significant issues relevant to the post.
- To provide an excellent service to all relevant users and to undertake all associated duties in line with expected professional standards.
- Responsible for the timely and accurate processing of invoices for payment / raising of invoices for healthcare contracts. Periodic charges and other supplies of goods and services with agreed timescales and responding to queries professionally and courteously. Checking that they are a proper charge upon the Trust and after all relevant checks and safeguards have been made; ensure that the correct financial codes are applied and authorised signatories.
- Responsible for overseeing the provision of petty cash encashment facilities, issuing of Petty cash cheques and one off payments.
- Close liaison with other departments in respect of information required for billing purposes.
- Process invoices for payment to ensure the Trust achieves its Public Sector Payment Policy target of 95% for invoices to be paid within 30 days.
- Reconcile statements and request copy invoices where necessary and resolve any queries e.g. disputed invoices, in a timely manner.
- Responsible for opening all Purchase to Payment Team post and re-distributing. Recording cheques received in the cheque register on a daily basis.
- Responsible for ensuring all policies and procedures are fully documented.
- Provide and receive routine information discussing queries from colleagues, customers and suppliers where there may be issues about non-payment, incorrect or late payments.
- Knowledge of other finance areas for understanding coding structures, VAT, the balancing and reconciling of supplier statements with ledgers. Knowledge of legislation that affects creditors section with VAT.
- Implement procedures and guidelines set by others and offer comments on possible improvements and changes.
- Demonstrate own activities or routines to new or less experienced employees within Purchase to Payment Team.
- Guided by standard operating procedures, established precedent. Work on own initiative within set routines with little direct supervision but with advice available when required. Work within policies and procedures e.g. SFI and Public Sector Payment Policy.
- Responsible for other duties commensurate with salary and band. The post holder will be jointly responsible with the Trust for developing the contents of this job to meet the changing needs of the organisation.
- Any Ad-hoc duties when required.
Person specification
Qualifications
Essential criteria
- NVQ Level 2 / AAT Foundation level qualification or equivalent qualification or experience.
Desirable criteria
- O level or equivalent GCSE grade C minimum in Maths & English NVQ in AAT – Level 2 Progress towards NVQ Level 3.
Experience
Essential criteria
- Basic finance experience equivalent to NVQ Level 2
Desirable criteria
- Previous experience in customer focused service and general office environment
SKILLS,KNOWLEDGE & ABILITIES
Essential criteria
- Basic understanding of financial accounts, and financial accounts related legislation. Standard computing / keyboard skills Good interpersonal skills / Ability to communicate clearly orally, in writing and electronically. Good customer service skills. Ability to prioritise own work in an organised and accurate manner within deadlines. Analyse and interpret basic financial information. Ability to learn quickly. Demonstrate an understanding of confidentiality issues regarding patients, staff and sensitive Trust matters.
Desirable criteria
- NHS Services Microsoft Office Ability to work on own initiative without direct supervision
PERSONAL ATTRIBUTES
Essential criteria
- Motivated Reliable. Flexible Display a positive, professional, enthusiastic and helpful approach to meeting the requirements of the post, and dealing with requests and queries from internal and external sources. Health and Safety: Demonstrate an understanding of Health and Safety issues with regards to self and team members Training and Development: Demonstrate a willingness to undertake further training, identification of own development and training needs.
Desirable criteria
- Effective Team Player
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Caroline Marshall
- Job title
- Creditors Team Leader
- Email address
- [email protected]
- Telephone number
- 01543 729212
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