HealthJobsUK

Detailed job description and main responsibilities

KEY RESPONSIBILITIES

• To keep the Creditors Team Leader appraised of significant issues relevant to the post.

• To provide an excellent service to all relevant users and to undertake all associated duties in line with expected professional standards.

• Responsible for the timely and accurate processing of invoices for payment / raising of invoices for healthcare contracts. Periodic charges and other supplies of goods and services with agreed timescales and responding to queries professionally and courteously. Checking that they are a proper charge upon the Trust and after all relevant checks and safeguards have been made; ensure that the correct financial codes are applied and authorised signatories.

• Responsible for overseeing the provision of petty cash encashment facilities, issuing of Petty cash cheques and one off payments.

• Close liaison with other departments in respect of information required for billing purposes.

• Process invoices for payment to ensure the Trust achieves its Public Sector Payment Policy target of 95% for invoices to be paid within 30 days.

• Reconcile statements and request copy invoices where necessary and resolve any queries e.g. disputed invoices, in a timely manner.

• Responsible for opening all Purchase to Payment Team post and re-distributing. Recording cheques received in the cheque register on a daily basis.

• Responsible for ensuring all policies and procedures are fully documented.

• Provide and receive routine information discussing queries from colleagues, customers and suppliers where there may be issues about non-payment, incorrect or late payments.

• Knowledge of other finance areas for understanding coding structures, VAT, the balancing and reconciling of supplier statements with ledgers. Knowledge of legislation that affects creditors section with VAT.

• Implement procedures and guidelines set by others and offer comments on possible improvements and changes.

• Demonstrate own activities or routines to new or less experienced employees within Purchase to Payment Team.

• Guided by standard operating procedures, established precedent. Work on own initiative within set routines with little direct supervision but with advice available when required.  Work within policies and procedures e.g. SFI and Public Sector Payment Policy.

• Responsible for other duties commensurate with salary and band. The post holder will be jointly responsible with the Trust for developing the contents of this job to meet the changing needs of the organisation.

• Any Ad-hoc duties when required.