HealthJobsUK

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KEY RESPONSIBILITIES 
All telephonists/receptionists will be required to have a general understanding and ability to carry 
out all tasks below however some tasks may not be required at all locations: 
 Operate the Trust  switchboard and to take relevant set actions in the event of system failure. 
 Operate and update the directory. 
 Operate and control the staff paging systems. 
 Operate the panic alarm systems. 
 Receive and deal with general reception enquiries: this may include listening to and responding to 
straightforward information or queries and enquiries dealing with visitors (staff, service users, 
visitors, contractors), answering the telephones, taking and forwarding messages. 
 Undertake data inputting, general typing, clerical/administration duties and other tasks to support the 
Facilities and Estates team. 
 Redirect confidential returned post that may be of a confidential nature, as required. 
 Operate the centralised taxi booking service and to work collaboratively with taxi companies 
 Receive samples from site and record / package for collection by external courier 
 Undertake the receiving and issuing of bleeps, keys, panic alarms, ID’s etc 
 Follow local processes and procedures. 
 Control security doors from the reception. 
 Monitor CCTV screens 
Support Services 
Officer
Telephony/ 
Reception 
Supervisor
Telephonist/ 
Receptionist
 Maintain records as required. 
 Sort internal mail, Royal Mail delivery and frank outgoing post as required 
 Undertake fire safety procedures such as silencing of main fire panel. Operate and Coordinate the 
Fire Alarm when raised 
 Issue handbag locker keys and collect return keys. 
 Liaise with the ward staff about service user movements (as applicable).
 Ensure that reception area is kept tidy and safe. Any cleaning duties are in line with schedule as 
defined by the supervisor 
 Prioritise duties within own workload. 
 Attend work related meetings and training.
 Provide advice or demonstrate work activities to team members, in order to deliver the level of 
service required.
 Provide information and advice to new starters, apprentices, trainees, work colleagues, managers, 
contractors and customers (in line with level or role, training and experience) 
 Exchange routine information where appropriate and offer feedback where required 
 Demonstrate activities to new starters, apprentices, trainees, support workers etc. and assist in 
ensuring their health and safety
 Complete required work records (maintain or provide to supervisor as required)
 Provide work related information to supervisor where required for data management. 
 Complete legislative and Trust documentation where applicable (e.g. reporting accidents, adverse 
incidents). 
 Provide work related information to supervisor where required for data management 
 The post holder will be required to undertake surveys or audits, as necessary to own work; they may 
occasionally participate in research and development activities. 
 Follows Trust policies and procedures in line with job role, advice available if required. 
 Work in a positive work manner. 
 Suggest new improved ways of working as required for own role 
 Self-assure own work and where applicable sign off the work of others 
 All staff will be required to act up, down and across (within own capabilities and training) as required 
to ensure that an efficient and professional service is delivered at all times throughout the 
Directorate and the Trust 
 Observe a personal duty of care in relation to equipment and resources used in the course of the 
duties performed on a day to day basis 
 Use all Trust equipment and other property in a safe and appropriate manner
 Report any misuse of, or faulty equipment to the appropriate person
 The post holder will be required to follow policies in own role which are determined by others. The 
post holder will have no responsibility for service development, but may be required to comment on 
policies, procedures or possible developments. 
 The postholder will provide general non-clinical advice to staff, patients, clients, relatives or carers. 
 The post holder is expected to have a clear understanding and share the Mission, Values and 
Behaviours of the Trust which defines our culture. All staff are required to promote and adhere to 
these. 
 Responsible for promoting a positive work culture. 
 Responsible for maintaining own core competences and CPD register along with supporting 
department wide training and development needs. 
Other demands of the job: 
 Occasional exposure to distressing or emotional circumstances.
 The postholder will be required to use equipment essential to the role. 
 There may be frequent requirement for concentration with a predictable workload