Job summary
- Main area
- Secretary - Speech & Language Therapy
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 190-8068-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Hallamshire Hospital
- Town
- Sheffield
- Salary
- £24,071 - £25,674 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- 02/09/2024 23:59
Employer heading
Secretary
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An opportunity has arisen for an experienced secretary/administrator to join the Sheffield Speech and Language Therapy (SLT) Service. It is an exciting, fast paced role, working within a supportive and friendly team.
The post is 37.5 hours a week and is a permanent position.
The successful candidate will be based in the Sheffield Teaching Hospitals SLT service working as a member of the team providing admin support to the SLT teams working in acute, outpatients, stroke, and community.
Main duties of the job
To provide secretarial and administrative support and to ensure effective and efficient maintenance of administrative systems and procedures required by the Speech and Language Therapy Team using SystmOne and other NHS systems.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The SLT service across both the acute and community teams in STH has approximately 55 staff (47 therapists, 7 assistants and 4 secretarial staff) (41.23wte).
The SLT teams are highly motivated to provide a quality service to their patients, they are research active and embrace innovation. The service has established processes for supervision and supports personal and professional development.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- GCSE English Language Grade C/4 or above or equivalent qualifications/experience
- Typewriting/secretarial qualification or equivalent qualification/experience.
Desirable criteria
- NVQ3, RSA3, ECDL or equivalent experience or qualifications
Experience
Essential criteria
- Experience of secretarial, administrative and clerical tasks.
- Experience of working in a busy office environment with an understanding of administrative and clerical procedures.
Desirable criteria
- Experience of working in the NHS in a medical or patient environment.
- Experience of working with the general public.
Further Training
Essential criteria
- NHS Systems
Desirable criteria
- Good knowledge of the TPP (SystmOne)
Skills
Essential criteria
- Working knowledge of Microsoft Office packages
- Ability to organise and prioritise a wide range of tasks, meeting deadlines and to work unsupervised
- Experience of audio typing.
- Ability to communicate effectively, with a clear speaking voice.
- Ability to work both independently and as part of a team.
- Good attendance and time-keeping.
- Flexibility in approach to changes in service needs
- Ability to be pro-active, show initiative and take responsibility.
- To maintain and understand the importance of confidentiality in the work environment.
- Ability to understand and adhere to Equal Opportunities Policy.
Desirable criteria
- Knowledge of medical terminology, or the AMSPAR qualification.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Kerry Hague
- Job title
- Operational Support Officer
- Email address
- [email protected]
- Telephone number
- 0114 2265348
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