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Job overview

Applications are invited from enthusiastic, suitably qualified individuals to provide a daily administrative support service within the Histopathology department of the Laboratory Medicine Directorate. The post holder will be based on our Royal Hallamshire Hospital site.

The post holder will assist with and carry out copy typing, filing, recording  inter-site transfer of material and scanning of forms received within the Laboratory, alongside other admin duties to support the Histopathology Secretaries

There will be a requirement to work within a Laboratory environment for part days.

The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children’s NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.

Main duties of the job

• To provide administrative support to the department including activities such as:
• Administrative Support
• Provide a fast and efficient typing service supporting the Histopathology secretarial team in producing diagnostic reports.
• Provide a flexible administrative support service across the department
  Enter patient details into the laboratory computer system (APEX)
• Maintain and update databases/spreadsheets for the purpose of tracking material in and out of the department and to ensure that all material is returned in a timely manner
• Distribute incoming and outgoing departmental mail
• Activate report print runs from APEX, collate and send for distribution
• Scanning and filing of request forms and other documentation as required
• Receive and distribute emails within the department and transmit emails on behalf of others when required
• Assist with the retrieval of slides from file
• Undertake photocopying as required
• To follow agreed protocols and policies seeing advice where appropriate
• To work in an efficient, effective and timely manner and be adaptable to change
• To work in a safe manner in accordance with departmental and Trust Health & Safety Policies
• To contribute to the care, maintenance, security and tidiness of the
• Laboratory Premises and equipment

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

STHFT operates with a budget of £1.2 bn, has a workforce of over 18,500 employees, covers five hospital sites, provides care from over forty community settings, and has an excellent reputation for research. 

As an organisation we value and respect our staff and the community we serve. We provide excellent staff benefits; this includes commitment to professional development but also many initiatives to support employees in balancing their personal and professional lives.

The South Yorkshire and Bassetlaw Pathology Partnership are invested in training, developing, and supporting staff in all aspects including academic courses from certificates of achievement, registration, specialist and higher specialist IBMS portfolios, apprenticeships and leadership and management qualifications.

We pride ourselves in enabling opportunity across all our sites to develop staff and provide a strong and sustained service for the future.