Job summary
- Main area
- Endoscopy
- Grade
- NHS AfC: Band 3
- Contract
- 12 months (Fixed Term)
- Hours
- Full time - 37.5 hours per week (37.5 per week over 6 days 8:00AM – 21:00 Shifts to support service (Cross site working))
- Job ref
- 190-7943-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Northern General Hospital
- Town
- Sheffield
- Salary
- £22,816 - £24,336 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- Today at 23:59
- Interview date
- 01/08/2024
Employer heading
Endoscopy Administrative Supervisor
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
The Directorate of Gastroenterology is seeking to recruit an Endoscopy Administrative Supervisor for the Medical and Pharmacy Service Care Group at Sheffield Teaching Hospitals.
We are looking for an enthusiastic individual to come and join our team in the Endoscopy Suites based in the Huntsman Building/Coleridge House at the Northern General Hospital, and in the Endoscopy Unit, P Floor at the Hallamshire Hospital.
The successful candidate will need to be an excellent team player and able to work using their own initiative. We are looking to appoint a motivated individual who must have excellent communication and organisational skills.
This dynamic and interesting role will involve working within our existing multidisciplinary supportive team, providing essential day to day administrative support for Endoscopy services.
Main duties of the job
To provide senior support and supervision to the Endoscopy Clerks, and to be responsible for co-ordination of the administrative function, ensuring an efficient and effective service for patients and clinical teams.
To facilitate effective multidiscipline team working and communication, to assist in the smooth operation of the Endoscopy administrative function. Additionally, to ensure effective organisation of the waiting lists and procedures lists, to deliver the service within the established service level agreements.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
This vacancy is advertised on a fixed term contract basis for a period of 12 months due to the post being externally funded. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the ongoing source of the external funding and the requirement for the post to be maintained.
Please also note any secondment must first be agreed with your current line manager.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- 5 GCSEs A-C including Grade C English and maths or above (or equivalent qualification/experience)
- 2 A levels or NVQ L3 in a relevant subject or equivalent relevant experience
Desirable criteria
- Demonstrable commitment to furthering own learning and development.
- Further academic study
Experience
Essential criteria
- Ability to use Microsoft Packages,e.g. Word, Excel
- Experience of working in healthcare or the public sector in customer facing roles, e.g. retail, hospitality, customer care
- Ability to demonstrate an understanding of National Waiting time targets & Cancer targets.
- Evidence of a previous leadership role (either in the workplace or whilst studying or extracurricular)
Desirable criteria
- Experience of Infoflex PAS / Lorenzo (or other PAS software) experience
- Experience in an administrative role
- Experience of allocating team workloads
- Experience of supervising or coaching staff (any sector)
Special Skills/Aptitudes
Essential criteria
- A proven ability to work with colleagues from a range of disciplines and levels of seniority.
- Ability to demonstrate effective team working & supervisory skills
- Effective verbal and written communication skills
- Ability to work on own initiative.
- Flexible and adaptable approach to working in a constantly changing work environment and covering evening and weekend shifts
- Excellent interpersonal skills
Desirable criteria
- Ability to prioritise own workload and that of a team
- Ability to assess performance of a team
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Aneesa Yasin
- Job title
- Endoscopy Service Co-ordinator
- Email address
- [email protected]
- Telephone number
- 0114 2714426
List jobs with Sheffield Teaching Hospitals NHS Foundation Trust in Administrative Services or all sectors