Job summary
- Main area
- Surgery and Critical Care Group
- Grade
- NHS AfC: Band 2
- Contract
- Permanent
- Hours
- Part time - 30 hours per week (Monday - Friday)
- Job ref
- 425-24-6285487- A
- Employer
- Sheffield Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Sheffield Children's Hospital
- Town
- Sheffield
- Salary
- £22,383 per annum, pro rata
- Salary period
- Yearly
- Closing
- 14/07/2024 23:59
Employer heading
Secretarial Assistant
NHS AfC: Band 2
Job overview
An exciting opportunity has arisen to join our team of secretaries, at the Sheffield Children’s hospital. We are looking for a team player who is an enthusiastic and a motivated individual to work as a secretarial assistant within the ENT/Plastics department in the Surgery & Critical Care Group.
The successful applicant will be a flexible and conscientious person who is self-motivating and can work under pressure.
Main duties of the job
The post holder will be required to provide a comprehensive secretarial support service for a clinical team and their secretaries in the department in accordance with Trust policies and procedures.
This post primarily requires you to produce dictated correspondence using both audio and digital transcribers.
The Secretarial Assistant provides valuable support to their secretarial and clinical teams. They will provide high quality clinical typing and an efficient administration service to the secretaries and medical staff alike.
The post holder will also help to underpin the smooth running of the office. Together with strong communication skills you will also have excellent attention to detail and a good working knowledge of Microsoft Office.
Working for our organisation
Sheffield Children’s is one of three independent, specialist paediatric hospitals in the country, providing dedicated healthcare for children and young people across community, mental health and acute specialist settings.
We have three overarching aims that set the direction for the Trust in our vision “to create a healthier future for children and young people.”
- Outstanding patient care
- Brilliant place to work
- Leader in children’s health
Our commitment to rewarding colleagues is demonstrated through our brilliant reward and benefits offer including; generous annual leave entitlement and pension scheme and access to salary sacrifice schemes such as cycle to work and lease cars.
We are committed to supporting colleagues from different heritages and lifestyles while at work. This is supported through the offer we have in place for flexible working and the three equality network groups we have in place. Colleagues are encouraged to join these groups and request flexible working.
Detailed job description and main responsibilities
For further information of Scope and Range of relationships in this post and the Person Specification please refer to the attached Job Description.
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: [email protected]
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Children’s being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at [email protected]
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion – leading by kindness and showing empathy, understanding and respect
- Accountability – striving to do the right thing and owning responsibility
- Respect – value differences, tackling inequality and fostering a culture of inclusion
- Excellence – delivering a high-quality standard of care
Person specification
Qualifications & Training
Essential criteria
- GCSEs Maths and English
- RSA 11 typing or equivalent qualification or equivalent experience
Desirable criteria
- NVQ 2 in Business administration or equivalent
- medical secretarial experience
Experience
Essential criteria
- Experience of audio-typing in a secretarial role
- Experience of working with different computer software e.g. email, internet etc.
Desirable criteria
- Experience of working with confidential material
- Previous medical secretarial experience
Knowledge & Skills
Essential criteria
- Experience of audio-typing or word processing skills
- Able to work as part of a team and under own initiative
Desirable criteria
- Knowledge of medical terminology
- Good time management skills with the ability to prioritise work
Personal Attributes
Essential criteria
- Adaptable to change
- Attention to detail and accuracy
Demonstrates Trust Values
Essential criteria
- Compassion, Accountability, Respect and Excellence
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Shauna Mosley
- Job title
- Secretarial Team Leader
- Email address
- [email protected]
- Telephone number
- 0791 775 1915
- Additional information
Lucille Tamplin - [email protected]
Rachel Havenhand - [email protected]
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