Job summary
- Main area
- Finance and Contracting
- Grade
- £23,521.00
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 6450537
- Employer
- Primary Care Doncaster Ltd
- Employer type
- Private Sector
- Site
- PCD Head Office
- Town
- Doncaster
- Salary
- £23,521 per annum
- Salary period
- Yearly
- Closing
- 25/07/2024 23:59
Employer heading
Finance and Contracting Assistant
£23,521.00
Job overview
Primary Care Doncaster (PCD) Limited is developing a wide range of support services to ensure good and effective delivery of its internal services and general practice services across the City of Doncaster. PCD provides working at scale opportunities and is driven to respond to the numerous challenges that face general practice in today’s modern world. Firstly, the increase in complex workload due to a growing elderly population and the introduction of new medical technology and the ways in which patients are treated. Secondly, national, and local policy changes requiring a collective response from general practice, and finally, population health challenges that can only be fully addressed by general practice working together.
The post holder will be point of contact and responsible for managing, processing, and troubleshooting various financial and contractual transactions and matters, reporting and following escalation processes as necessary. The post holder will ensure that the PCD Team are aware of relevant financial and contractual requirements and co-ordinate relevant review and performance meetings as part of the PCD Governance Structure and it’s supporting processes.
Main duties of the job
With the support of the PCD Finance and Contracting team the post holders main duties will be:
- acting as point of contact for all finance and contracting matters including management and coordination of the Teams generic inboxes
- supporting colleagues, PCD member practices and supported Primary Care Networks (PCNs) to understand their financial positions including handling queries as they arise
- maintain the PCD register of contracts, flagging items for review as they approach review or end dates
- support drafting and negotiating of contracts and agreements
- provide regular updates as requested and as part of support to review meetings and discussions
- advise and take part in improvement and change cycles
Working for our organisation
Primary Care Doncaster (PCD) Ltd is developing a wide range of services to support general practice (GP) across the City and is looking at innovative ways to develop its workforce, due to interest by a significant number of GP practices and Primary Care Networks (PCN) within the City.
As a PCD employee you will have access to the generous NHS Pension Scheme and 27 annual leave days per year.
PCD are an equal opportunities employer.
Detailed job description and main responsibilities
Finance Support
- Ensuring external funding is claimed and logged using the current process
- Chasing any late external payments
- Liaising with external stakeholders and financial managers across South Yorkshire
- Creating, sending, and following up of invoices
- Providing reporting of current financial positions to the relevant service team and project leads
- Liaising with practice managers around available funding and queries around invoices
- Working with the PCD Finance and Contracting Team to ensure finances are accurate
- Collect and enter data for various financial spreadsheets and software systems
- Be the first port of call for queries around invoices and payments
- Suggest changes or improvements of current systems/processes
- Supporting communications agenda and playing an active role in promoting the work of PCD
- Adhere to PCD’s financial policies and procedures
Contracting Support
- Support maintenance of the register of contracts and agreements, ensuring end dates are routinely monitored and flagged to enable planning
- Support the drafting, negotiation, preparation, and review of a wide range of documentation including service level agreements, sub-contracts, partnership agreements and Memorandums of Understanding (MoUs)
- Collaborating with NHS commissioners to co-ordinate and complete the relevant sections of the NHS standard contract, for NHS services provided by PCD
- Support the monitoring and performance against sub-contracts by organising regular contract meetings with providers, ensuring an accurate record is taken and preparing relevant reports and develop and monitor action plans
- Support the assurance and performance reporting process, keeping all parties informed of the status and progress of contracts
- Continuously improve contract processes and procedures including maintain the contract management system and other relevant systems
- With the Contracts Manager act as the named point of contact for sub-contracts and handling any contract-related issues
- Co-ordinate contract meetings and negotiation processes to ensure smooth and effective communication with stakeholders
- Provide regular contractual updates to all parties involved ensuring open and transparent communication.
- Facilitate relationship building and service integration between contractual parties
- Interpretation and application of relevant guidance
- Aid with liaison with external legal support as required to ensure PCDs contracting documentation and processes are robust
- Support relevant parts of tender processes and business cases
- Collaborate with finance colleagues to ensure billing arrangements and any financial implications of contracts are understood
- Collaborate with colleagues across departments to identify areas of improvement
- With the Contracts Manager, train the wider team on the contracting processes and procedures, ensuring understanding of best practice and compliance requirements
Person specification
Qualifications
Essential criteria
- Maths at GCSE level 5 or above
- Working towards accountancy/business/contracting qualification or equivalent experience
Desirable criteria
- Professional finance/contracting qualification
Knowledge and Experience
Essential criteria
- Demonstrable experience in a finance or contracting role
- Experience with invoicing
- Reporting of financial and contracting information
- Preparation of contracting documentation
Desirable criteria
- Experience of Xero or other accounting systems
- Experience using banking systems
- Knowledge of NHS Contract types
- Knowledge of Primary Care Networks and providers at scale
- Experience managing relationships with subcontractors and commissioners
Skills and Competencies
Essential criteria
- Problem solving skills
- Ability to analyse and interpret information
- Intermediate skills with Microsoft Office packages
- Clear communicator with good writing skills
- Excellent organisational skills
- Ability to report both on paper and verbal regarding finance and contracting matters
- Ability to work with data in different formats
- Excellent attention to detail
- Effective interpersonal skills with ability to deal with people at differing understandings
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- HR Team
- Job title
- HR Team
- Email address
- [email protected]
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