HealthJobsUK

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Finance Support

•  Ensuring external funding is claimed and logged using the current process
• Chasing any late external payments
• Liaising with external stakeholders and financial managers across South Yorkshire
• Creating, sending, and following up of invoices
• Providing reporting of current financial positions to the relevant service team and project leads
• Liaising with practice managers around available funding and queries around invoices
• Working with the PCD Finance and Contracting Team to ensure finances are accurate
• Collect and enter data for various financial spreadsheets and software systems
• Be the first port of call for queries around invoices and payments
• Suggest changes or improvements of current systems/processes
• Supporting communications agenda and playing an active role in promoting the work of PCD
• Adhere to PCD’s financial policies and procedures

 Contracting Support

• Support maintenance of the register of contracts and agreements, ensuring end dates are routinely monitored and flagged to enable planning
• Support the drafting, negotiation, preparation, and review of a wide range of documentation including service level agreements, sub-contracts, partnership agreements and Memorandums of Understanding (MoUs)
• Collaborating with NHS commissioners to co-ordinate and complete the relevant sections of the NHS standard contract, for NHS services provided by PCD
• Support the monitoring and performance against sub-contracts by organising regular contract meetings with providers, ensuring an accurate record is taken and preparing relevant reports and develop and monitor action plans
• Support the assurance and performance reporting process, keeping all parties informed of the status and progress of contracts
• Continuously improve contract processes and procedures including maintain the contract management system and other relevant systems
• With the Contracts Manager act as the named point of contact for sub-contracts and handling any contract-related issues
• Co-ordinate contract meetings and negotiation processes to ensure smooth and effective communication with stakeholders
• Provide regular contractual updates to all parties involved ensuring open and transparent communication.
• Facilitate relationship building and service integration between contractual parties
• Interpretation and application of relevant guidance
• Aid with liaison with external legal support as required to ensure PCDs contracting documentation and processes are robust
• Support relevant parts of tender processes and business cases
• Collaborate with finance colleagues to ensure billing arrangements and any financial implications of contracts are understood
• Collaborate with colleagues across departments to identify areas of improvement
• With the Contracts Manager, train the wider team on the contracting processes and procedures, ensuring understanding of best practice and compliance requirements