Job summary
Employer heading
Safeguarding Secretary
Band 3
Job overview
We have an opportunity for a resourceful individual to join our busy Safeguarding Team.
This is a demanding role, but working under the supervision and guidance of the Safeguarding Professionals this individual will be supported in delivering a comprehensive secretarial service to the Safeguarding Team, with allocated time to support the Head of Safeguarding.
The main focus of your role will be to assist the team, by providing high quality secretarial support, and provide allocated secretarial support to the Head of Safeguarding. In general the role will include the co-ordination of meetings and liaising with individuals both internal and external to the Trust. You will need a calm but confident approach in order to deal with very sensitive information and emotional situations. You will need to demonstrate a clear ability to effectively communicate with others across a range of settings and have the ability to record and produce highly sensitive and confidential data. You will understand the emotional effort involved and be able to calmly manage the demands of the role whilst recognising your own needs and accessing appropriate support.
Administrative/secretarial experience within a healthcare environment, excellent communication skills and the ability to adapt to the changing demands of the role, working to tight deadlines with minimal supervision are also vital.
Main duties of the job
At all times respect patient confidentiality and including , the confidentiality of electronically/manually stored patient/personal data, in line with the requirements of the Data Protection Act 2018.
Be aware of individual responsibilities and maintain a safe environment in accordance with the Health and Safety at Work Act. Identify and report immediately any untoward incident, accident or potential hazard.
Undertake manual handling in accordance with Trust Policy and appropriate to own working environment
Participate in annual Performance Development Appraisal
Develop IT skills as required in line with Trust developments
Attend all statutory and essential training and any further training identified at Performance Development Appraisal
Adhere to Trust and Directorate policies and procedures – contribute to development and review of policies
Working for our organisation
Doncaster & Bassetlaw NHS FT is one of Yorkshire’s Leading acute trusts, serving a population of more than 420,000 across South Yorkshire, North Nottinghamshire, and the surrounding areas. Our services are based over three main hospital sites employing over 6,000 colleagues.
It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, so whether you spend just one year or fifty with us, it’s our pledge to help you Develop, Belong and Thrive, Here.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to support a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits including:
• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement commencing at 27 days holiday per year plus bank holidays (pro rata).
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential
Person specification
Experience
Essential criteria
- Working within clerical area
- Recent Admin/Secretarial experience
- Organising meetings and take minutes
- Working knowledge of Microsoft Office software especially Excel or willingness to undertake training
- Design and implementation of systems/ databases/spreadsheets to accurately capture data
- Data inputting/ interpretation /manipulation skills
Desirable criteria
- Working within health setting
- Presentation/report writing
- Shorthand
Qualifications
Essential criteria
- GCSE English Language – minimum grade C or equivalent or equivalent experience
- RSA Stage II Typing / Word-processing/Audio typing or equivalent or equivalent experience
Desirable criteria
- IT Qualification at intermediate level
- Willingness to develop professional qualifications/skills in line with the requirements/ development of the post.
Interpersonal skills
Essential criteria
- Team Player
- Friendly/Approachable/Professional Manner
- Flexible
- Ability to prioritise and plan own workload effectively, formulating and maintaining sustainable work schedules
- Ability to deal with sensitive subject matter and knowledge relevant support systems
- Employ tact and patience when dealing with difficult situations remaining polite and understanding at all times
- Demonstrate excellent verbal and written communication skills
- Ability to work under pressure to tight deadlines
Organisational Skills
Essential criteria
- Demonstrate a good standard of verbal and written communication skills at a moderately complex level with all internal and external contact
- Able to work independently with minimum supervision
- Filing
- Ability to open & distribute mail to team members and to prioritise where appropriate
- Highly developed organisational/ time management skills
- Prepare papers for meetings and training events.
- Ability to adapt to the changing needs of the Team
- Organisation and willingness to participate in service development activities
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Amanda Timms
- Job title
- Lead Nurse For Safeguarding Adults
- Email address
- [email protected]
- Telephone number
- 01302 642435
- Additional information
Denise Phillip (Head of Safeguarding), 01302 642436 or 07720104064
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