Job summary
- Main area
- Facilities
- Grade
- NHS AfC: Band 3
- Contract
- Secondment: 12 months
- Hours
- Part time - 20 hours per week (9.30 am - 2.30 pm)
- Job ref
- 342-EFM066-1124
- Employer
- Avon and Wiltshire Mental Health Partnership NHS Trust
- Employer type
- NHS
- Site
- Blackberry Hill Hospital (Building No. 56)
- Town
- Bristol
- Salary
- £24,071 - £25,674 Per annum, pro rata
- Salary period
- Yearly
- Closing
- 17/11/2024 23:59
Employer heading
Band 3 Health and Social Care Records Assistant - Bristol
NHS AfC: Band 3
Job overview
An Exciting opportunity has arisen due to a member of the team embarking on a 12 month secondment. We are looking for an individual to come and work with us for 12 months as a Health and Social Care Records Assistant providing support services to those making Data Subject Access Requests and undertaking general record management tasks. We are a small team based across Blackberry Hill Hospital and our other site at Green Lane Hospital, Devizes. We are excited to welcome you to our team. If you think you are the right person, then please get in touch.
The post holder will cover all aspects of the role including, the pulling, filing, pruning, destruction, preparation amalgamation and secure transportation of case notes.
Main duties of the job
The primary purpose of the post holder will be assist in the development of an effective and efficient Health and Social Care Records service. To support the activity of the Clinical Sectors, to support the management of Health and Social Care Record ensuring compliance with records standards.
AWP is part of the NHS family, servicing a population of around 1.8 million. There are over 5,000 dedicated members of staff delivering services across more than 90 locations, covering a region of 2,200 miles. AWP has approximately 150 teams and our services support a population of around 1.8 million people.
AWP is part of the South West Provider Collaborative which comprises a number of NHS organisations, independent sector providers, and a community interest company. In working together, we’re able to pool our specialist knowledge and resources. Together, we want to improve the mental health support available to people living all over the South West.
Working for our organisation
We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust): a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.
We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.
Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.
At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.
Detailed job description and main responsibilities
- To file/retrieve Health and Social Care Records on a daily basis and in accordance with agreed Trust Policies and Procedures.
2. To assist in maintaining the Health and Social Care Records in a tidy order while transferring between departments.
3. To ensure that the incoming/outgoing post is in a tidy order ready for despatch and on occasions deliver Health & Social Care Records to other areas.
4. To be able to assist with Death Registration.
5. To liaise with professional/administrative staff within the Trust on issues relevant to Health and Social Care Records.
6. To receive telephone calls and enquiries in relation to Health and Social Care Records issues and to be able to respond appropriately.
7. To assist in the sorting of incoming mail and to ensure outgoing mail is despatched by maintaining current agreed systems.
8. To liaise with external agencies ensuring compliance with the Data Protection Act and the Subject Access Request process as part of this. Also providing administrative support in response to a SAR.
9. To support the Records Manager in collating information required for both clinical and administrative processes and to provide statistical information as requested by the Records Manager.
10. To monitor stationery supplies as part of the team and re-order as necessary using established procedures.
11. To provide assistance to other colleagues in order to ensure the efficient running of the Health and Social Care Records Department.
12. Any other duties compatible with the grade and on discussion with the Health & Social Care Records Manager.
Person specification
Essential
Essential criteria
- A good standard of Education. Minimum 3 GCSE’s or equivalent. Computer literate with knowledge of Microsoft Word and Excel. ECDL or equivalent Knowledge of Health Records and Systems
- Organisational Skills. A good understanding and working knowledge of the Data Protection Act 2018, GDPR Health Service Circular 1999/053 and the Freedom of Information Act
- Ability to work under own Initiative Experience of dealing with patients and or relatives.
- A good team player. Patience.
- Flexible
Desirable criteria
- Knowledge of Mental Health Records
- Minimum of two years health record experience
- Experience of Data Subject Access Requests
Employer certification / accreditation badges
.gif "The Employers Network for Equality & Inclusion is the leading employer network covering all aspects of equality and inclusion in the workplace."){kind=logo}
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Wendy Willmott
- Job title
- Subject Access Request Administrator
- Email address
- [email protected]
- Telephone number
- 0117 3784225
- Additional information
In Wendy Willmott's absence, please call
Daxia Bessant, Health and Social Care Records Administrator
Tel: 01380 712071 / 731314
List jobs with Avon and Wiltshire Mental Health Partnership NHS Trust in Administrative Services or all sectors