Job summary
- Main area
- Information Governance
- Grade
- Band 3
- Contract
- Fixed term: 6 months (due to funding)
- Hours
- Part time - 30 hours per week
- Job ref
- 070-AC139-1024
- Employer
- Powys Teaching Health Board
- Employer type
- NHS
- Site
- Bronllys Hospital
- Town
- Brecon
- Salary
- £24,433 - £26,060 per annum
- Salary period
- Yearly
- Closing
- 07/11/2024 23:59
Employer heading
Administration Support Officer Information Governance
Band 3
Be part of a 'Healthy Caring Powys' and help us transform the way we provide health and care, so our communities can Start Well, Live Well and Age Well.
The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable.
Job overview
THIS POST IS FIXED TERM/SECONDMENT FOR 6 MONTHS DUE TO FUNDING.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
An exciting opportunity has arisen within the Information Governance Team at Powys Teaching Health Board. The post holder needs to be motivated and an enthusiastic team player with excellent verbal, written communication skills, ability to multitask, work under pressure and prioritise workload.
They will play a crucial role in supporting the co-ordination of Freedom of Information requests. Be expected to provide a wide range of administrative support services in delivering of the Information Governance Workplan. Maintain realistic and manageable diaries Team Managers. Arrange meetings and set up any rooms/equipment required, assist in the preparation of reports/presentations, communicate complex and sensitive information with a wide range of staff internally and externally, receive, sort and prioritise mails and emails, redirecting as appropriate.Posses excellent interpersonal and organisational skills and be able to work to strict deadlines. Be experienced in producing and distributing a variety of documents including; minutes, agendas, letters, and be able to analyse and interpret information. Must have keyboard skills, ability to work as part of a team and be able to manage your own workload efficiently and effectively.
Main duties of the job
This post offers a great opportunity for development in the area of information governance and records management as well as working with a variety of individuals across the NHS, with partner organisations and the public.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Being the smallest Heath Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy ’life work’ balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications and/or Knowledge
Essential criteria
- NVQ 3 or equivalent qualification or relevant experience
- Experience of using computer-based management information systems
- Experience and an ability to prepare detailed reports
- Experience of using Microsoft Office software
Desirable criteria
- Experience of working in an environment where both tact and diplomacy has had to be used.
- Knowledge of the structure and operation of the Health Board
Experience
Essential criteria
- Advanced Keyboard Skills equivalent to RSA 2/3
- An excellent communicator at all levels within and outside an organisation including an ability to communicate effectively with patients and members of the public
Aptitude & Abilities
Essential criteria
- Excellent verbal and written communication skills
- Ability to identify, prioritise and work to short deadlines
- Able to work without supervision to achieve the objectives of the post
- Ability to design and layout reports, forms and other documents to a high quality and appropriate format
- Ability to take accurate minutes
- Ability to collate and undertake a basic analysis of data
- Ability to prepare information for meetings and seminars
- Ability to communicate clearly and succinctly, both orally and written
Desirable criteria
- An understanding of the Data Protection Act particularly in relation to confidentiality
- Ability to write / speak Welsh
Values
Essential criteria
- Communicate and build effective working relationships with colleagues at all levels both internally and externally
Other
Essential criteria
- Able to work hours flexibly
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Laura Hughes
- Job title
- Document & Records Manager
- Email address
- [email protected]
- Telephone number
- 01874 442072
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